BURBANK REDEVELOPMENT AGENCY
Tuesday, May 2, 2006
AGENDA
CITY COUNCIL CHAMBER - 275 EAST OLIVE AVENUE
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6:30 P.M.
INVOCATION:
The Courts have concluded that sectarian prayer as part of City
Council meetings is not permitted under the Constitution.
FLAG SALUTE:
ROLL CALL:
JOINT MEETINGS WITH THE CITY COUNCIL:
1. AUTHORIZING THE EXECUTION OF GRANT AGREEMENTS, ACCEPTING GRANT FUNDS AND AMENDING THE FISCAL YEAR 2005-06 BUDGET FOR THE PURCHASE OF COMPRESSED NATURAL GAS BUSES:
Staff requests Council approval of resolutions authorizing the City Manager to execute a grant agreement with the South Coast Air Quality Management District (AQMD); accept grant funds from AQMD in the amount of $252,000 and the Metropolitan Transportation Authority (MTA) in the amount of $376,200; and, appropriate $100,000 from the AQMD Assembly Bill 2766 �Rideshare� Fund and $556,200 from the Vehicle Equipment Replacement Fund for the purchase of Compressed Natural Gas (CNG) buses. This report also requests Redevelopment Agency (Agency) Board approval to appropriate $394,043 for the purchase of CNG buses and to amend the Fiscal Year (FY) 2005-06 Budget.
In June 2004, the Council directed staff to create a Transit Services Task Force to assess and make recommendations on the existing transit services, to better serve residents and reduce congestion in Burbank. On January 25, 2005, a plan for expansion of the BurbankBus commuter service was developed and presented to the Council. In June 2005, Phase II of the transit expansion plan was implemented. This phase converted the two demand-responsive service areas to two separate fixed routes, the Downtown and Airport/Empire lines. On October 31, 2005, Phase III was initiated and new service line from the North Hollywood Redline Station into the Empire/Airport area was implemented.
These services support the City�s goals of: 1) reducing the number of vehicles on City streets by promoting alternate means of transportation; and, 2) maintaining and enhancing the City�s economic well-being by providing infrastructure conducive to business retention and attraction within the City. One of the proposed funding sources is the Agency. The BurbankBus system serves the City�s primary employment centers, which are all located in and adjacent to the Golden State, West Olive and City Centre Redevelopment Project Areas.
A minimum of 13 fleet vehicles are needed to operate the five BurbankBus fixed-route services. Currently, the City owns seven of the 13 buses, with a contractor supplying the additional six buses. It is the City�s intent to own all of the buses used in the transportation programs, and the City is committed to purchasing alternative fuel vehicles.
Staff has located a viable option to purchase five 35-foot CNG buses from Sunset Empire Transit District in Oregon, via a Federal Transit Administration-approved competitive bid. Staff believes that the best option to replace the existing CNG buses is to piggy-back on this competitive bid thereby reducing the receiving time. Staff anticipates a delivery time of eight months or 240 days. The purchase price is also favorable, as it is based on a 2003 competitive bid from a public agency, with the award made to the low bidder. Subsequent price increases due to escalation are minimal versus increases in the commodity markets for the same period. Staff has received a letter of assignment for five CNG buses from this competitive bid.
The cost per CNG bus is $333,202.91, including Sales Tax. The cost of five buses is $1,666,014.55. In addition, staff seeks to purchase a maintenance diagnostic package at a total cost of $9,228.31. The total amount needed to purchase the buses would be $1,675,243.
The City has been successful in obtaining grant funding from AQMD for seven alternative-fueled buses in the amount of $252,000. Of those funds, staff can apply $180,000 towards this purchase. The City has also received $376,200 in SAFETEA-LU (Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users) funding under the Transportation Appropriations Bill; however, these funds are distributed over four years. Staff proposes that the Vehicle Equipment Replacement Fund front the grant dollars for this purchase and the Fund will be reimbursed upon receipt of the grant dollars.
The Council has also provided an additional $225,000 from the Traffic and Transportation Reserve Funds, in addition to $400,000 from the General Fund Unappropriated Fund Balance. Total funding available to-date is $1,181,200 with a funding gap of $494,043. Staff has identified the following two additional funding sources to bridge the gap: AQMD funding from the Assembly Bill 2766 �Rideshare� Fund in the amount of $100,000, and $394,043 from the Agency.
The Agency could provide $394,043 by reimbursing a portion of its City Centre Project Area loan with the City. If authorized, $394,043 will be transferred from the Agency Merged Project Area Fund to the City�s General Fund. The funds will then be transferred into the Vehicle Equipment Replacement Fund to purchase the buses via a proposed Cooperation Agreement between the City and Agency.
Recommendation:
Adoption of proposed Redevelopment Agency resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2005-2006 ANNUAL BUDGET IN THE AMOUNT OF $394,043 AND APPROVING THE EXECUTION OF A COOPERATION AGREEMENT WITH THE CITY OF BURBANK (CNG BUSES).
Adoption of proposed Council resolution entitled:
(4/5 vote required)
A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2005-2006 ANNUAL BUDGET FOR THE PURPOSE OF PURCHASING COMPRESSED NATURAL GAS BUSES; APPROVING GRANT AGREEMENTS; AND, APPROVING A COOPERATION AGREEMENT WITH THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK.
2. BURBANK BOULEVARD STREETSCAPE PROJECT:
One of Council�s stated goals is to improve streetscapes along the major arterials throughout the City. In 2002, a feasibility study by the landscape architectural firm of David Evans and Associates, Inc. resulted in a recommendation to focus on the Burbank Boulevard corridor, citing the appearance of Burbank Boulevard and the lack of overhead power lines as the determining factors. The Burbank Boulevard Streetscape Project then became part of the Work Program for Fiscal Year 2004-05.
Three community meetings were held in February and May 2005 to develop a Schematic Design for the project. The Schematic Design Phase provided numerous opportunities to improve �The Boulevard� and remedy the �heat corridor� condition that exists due to the predominance of concrete and asphalt as well as lack of street trees. On July 19, 2005, the Council and Redevelopment Agency (Agency) Board approved the conceptual design and directed staff to continue with the Design Development Phase.
Staff hosted a second series of community meetings with area residents, business and property owners. Five outreach and education meetings occurred in March 2006 and notices for these meetings were sent to residents, business and property owners within a 1,000-foot radius of the Burbank Boulevard corridor.
As a result of these meetings and additional staff analysis, changes and additions were made to the design, including the addition of more landscaped medians and upgrades to the signalized crosswalks. The Design Development Plan provides for five levels of improvements at specific locations along the corridor. These five levels include: standard treatment such as street trees, painting light standards, installing banners and new street name signs, etc.; enhanced treatments at major intersections; accent areas; gateway treatment; and, traffic interconnect and signal improvements along the corridor.
The total estimated budget for the project is $9,271,951, including $2,378,000 in related traffic improvements. The proposed funding is Golden State bond proceeds. Upon Council and Agency Board approval of the Design Development Plan, staff will proceed with the Construction Documentation Phase and return in November 2006 for consideration of the construction contract and related documents, including appropriation of the necessary funds.
Recommendation:
Staff recommends the Council and Redevelopment Agency Board approve the Design Development Plan for the Burbank Boulevard Streetscape Project and direct staff to proceed with the Construction Document Phase.
CONSENT CALENDAR: (Item 3)
The following item may be enacted by one motion. There will be no separate discussion on this item unless a Member so requests, in which event the item will be removed from the consent calendar and considered in its normal sequence on the agenda. A roll call vote is required for the consent calendar.
3. South San Fernando Boulevard Street Improvement Project Bid Award, Bid Schedule 1207:
The South San Fernando Boulevard Street Improvement Project includes roughly a half-mile portion of the boulevard between Verdugo Avenue and Spazier Avenue. The Project is located in the South San Fernando Redevelopment Project Area and is an important component of the redevelopment of the area. The street improvement project is intended to help encourage property upgrades and future quality development throughout the corridor.
On July 30, 2002, the Council and Redevelopment Agency (Agency) Board approved the schematic design and staff was directed to proceed with the Design Development Phase. Staff held seven community and several �one-on-one� meetings to gather input from residents, property and business owners in the area. On January 13, 2004, the Council and Agency Board approved the Design Development Plans for the street improvement project and directed staff to prepare construction documents.
Staff solicited construction bids with the initial bid opening occurring on September 13, 2005. Only two bids were received in the amount of $4,438,975 and $4,490,303, both exceeding the engineer�s estimate by approximately $1.2 million. This was due to the high cost of asphalt concrete and other building materials driven by recent hurricane destruction in the southeastern part of the nation, as well as the increase in oil prices. All bids were rejected and staff decided to delay the second bidding until oil prices and other construction materials stabilized.
The second bid opening was held on March 14, 2006, and five contractors submitted bids as follows:
CONTRACTORS BID AMOUNT
1. Sequel Contractor�s Inc. $ 3,924,164.00
2. Sully Miller Contracting Co. $ 4,387,818.50
3. Los Angeles Engineering Inc. $ 4,409,737.00
4. All American Asphalt $ 4,436,002.75
5. Palp Inc. $ 4,543,800.00
DBA Excel Paving Company
Sequel Contractor�s Inc. was the lowest responsible bidder. Staff has contacted the State of California Contractor�s State License Board and has found that their license is current, active and in good standing. Additionally, staff contacted several references, which provided confirmation that Sequel Contractors Inc. had satisfactorily completed their projects.
Subsequent to the initial bids, staff identified additional sewer upgrades that were needed for the area. It was determined that the streetscape improvements would provide an opportunity to construct the sewer upgrades with as little impact as possible. Therefore, Sequel Contractors, Inc.�s bid amount includes $374,500 in sewer improvements that will be funded by the Water Reclamation and Sewer Fund. The necessary funds are appropriated in the Public Works Department�s Capital Improvement Program budget.
Staff recommends approving a Professional Services Agreement (PSA) with LAN Engineering to provide construction management and inspection services. The cost of the PSA is not to exceed $263,000. In addition, staff requests an appropriation of $50,000 for additional landscape and architectural services from David Evans and Associates, Inc., the project�s landscape architect, and $150,000 for water main upgrades not included in the streetscape improvements. The total appropriation request is $4,545,114, including a 15 percent contingency in the amount of $532,450 for the construction contract. The source of funds is proposed to be the 2003 Tax Allocation Bond proceeds for the South San Fernando Redevelopment Project Area. Construction is expected to begin in June 2006 and be completed by December 2006.
Recommendation:
Adoption of proposed resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2005-2006 ANNUAL BUDGET IN THE AMOUNT OF $4,545,114 AND APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE SOUTH SAN FERNANDO STREET IMPROVEMENT PROJECT.
END OF CONSENT CALENDAR
RECESS to conclude the City Council meeting.
ADJOURNMENT.