PURPOSE:

Staff is requesting Youth Endowment Services (YES) Fund Board approval of a resolution authorizing the destruction of specific records in the custody of the Secretary of the YES Fund Board.

BACKGROUND:

The City�s Records Management Program is based on State statutes governing public records.  The purpose of the Records Management Program is to control utilization, maintenance, retention, preservation and disposition of City records.  One of the objectives of the Program is the regular destruction of records and working papers that are no longer needed for any purpose; administrative, legal, fiscal, historical or research.

ANALYSIS:

California Government Code Section 34090 provides for the annual destruction of municipal records that are no longer needed, if:  they are at least two years old; the City Attorney consents to their destruction; and, the YES Fund Board approves.  A resolution has been prepared approving the destruction of specific records identified pursuant to the YES Fund Records Retention Schedules.   These records are over two years old and are no longer needed; the Secretary of the YES Fund Board and the City Attorney have reviewed the listing and consented to their destruction; therefore, approval is being requested to destroy these records.

RECOMMENDATION:

It is recommended that the YES Fund Board adopt the proposed resolution approving the destruction of specific records.