BURBANK REDEVELOPMENT AGENCY
Tuesday, August 10, 2004
AGENDA
CITY COUNCIL CHAMBER - 275 EAST OLIVE AVENUE
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5:00 P.M. CLOSED SESSION IN CITY HALL BASEMENT LUNCH ROOM/CONFERENCE ROOM:
Conference with Real Property Negotiator:
Pursuant to Govt. Code �54956.8
Agency Negotiator: Assistant Executive Director/Susan M. Georgino.
Properties: 111-245 East Magnolia Boulevard, 401-761 North First Street, 200 East Cypress, 601-800, 801, 805, 851, 875, 877, 891 North San Fernando Boulevard, 228 East Burbank Boulevard. The 41 acre site (excluding IKEA) generally bounded by Magnolia Boulevard, Third Street, Burbank Boulevard, and Interstate 5 (Media City Center Mall). Parcels 2460-023-045 through and including 2460-023-062.
Party With Whom Agency is Negotiating: Crown Realty and Development Inc.
Name of Contact Person: Jack Lynch, Senior Redevelopment Project Manager.
Terms Under Negotiation: Negotiation for the sale of the fee title in regards to the improvements on the above mentioned parcels.
When the Agency reconvenes in open session, the Agency may make any required disclosures regarding actions taken in Closed Session or adopt any appropriate resolutions concerning this matter.
6:30 P.M.
INVOCATION:
The Courts have concluded that sectarian prayer as part of City Council meetings is not permitted under the Constitution.
FLAG SALUTE:
ROLL CALL:
CONSENT CALENDAR: (Items 1 and 2)
The following items may be enacted by one motion. There will be no separate discussion on these items unless a Council Member so requests, in which event the item will be removed from the consent calendar and considered in its normal sequence on the agenda. A roll call vote is required for the consent calendar.
Approval of minutes for the adjourned meeting of June 16, 2004 and the regular meetings of June 22, June 29 and July 20, 2004.
Recommendation:
Approve as submitted.
2. REQUEST FOR CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2003-04 TO FISCAL YEAR 2004-05:
The purpose of this report is to request approval to carry over continuing appropriations from the Fiscal Year (FY) 2003-04 to the FY 2004-05 budget for the City, Redevelopment Agency (Agency) and Youth Endowment Services (YES) Fund.
At the end of each fiscal year, departments review their budgeted appropriations and submit requests for manual carryovers (unencumbered funds) to the Financial Services Department. Parallel to the manual carryover process, departments also submit requests to the Purchasing Section of the Financial Services Department to keep requested purchase orders (encumbered funds) open with the funds carried forward to the next fiscal year. This report addresses those appropriations which have not been encumbered by the departments for goods or services and are considered necessary.
A summary document was put together based on the Request for Carryover Forms submitted by each department. Staff compiled a list of requests and began the process of determining funds availability, as well as the legitimacy of the request. A final list was developed and distributed to the departments for final review and follow-up. The Executives then reviewed the final list and determined what carryover requests would be submitted to the Council/Agency/YES Fund Board for consideration. Keeping in mind the budgetary constraints, the Executives are satisfied that the requested carryover dollars are necessary.
Carryover appropriations are requested on an annual basis by the departments for a variety of reasons, but are most commonly in the following general areas: ongoing capital projects; delayed program implementation; continuing operations, including projects and studies; and, restricted dollars for a specific purpose. Some of the major carryover requests are for ongoing capital projects and include: the Avon Street Connector � Empire Beautification Project; street improvements for bid schedules that have been awarded and the work may or may not have yet commenced; building improvements such as the work associated with the Development and Community Services (DCSB) Building; and, park projects such as the Robert R. Ovrom Park.
Delayed program implementation may relate to deferrals of training, postponement of program implementation, or a delay in completing a Request for Proposal (RFP) that necessitates a request for carryover funds. Some departments have submitted requests that focus on Continuing Operations. These types of requests encompass the following items: completing studies or design services; continued projects associated with the Sister City Committee, Tournament of Roses Association and Burbank Athletic Federation; and, projected additional costs for items such as maintenance and repair of City-owned buildings. Restricted Dollars may refer to appropriations to grant recipients awarded by the City, such as middle school grants; dollars received by the City such as Public Library Funds, Local Law Enforcement Block Grants and Drug Asset Forfeiture Funds; or, donations appropriated for a specific purpose. In terms of City-awarded grants, not all grants were paid out within FY 2003-04, as some programs run on a calendar year basis.
A summary carryover list designates each General Fund, other governmental fund, Enterprise Fund, and Internal Service Fund requests by department, account number and name, amount requested and a justification. The following chart identifies the anticipated total amounts to be carried over.
SUMMARY OF FUND REQUESTS
FISCAL YEAR 2003-04 CARRYOVER
At year-end, all unencumbered appropriations revert to available fund balance and can be appropriated for other purposes. As the Council is aware through the FY 2004-05 budget adoption process, staff continues to be mindful of Burbank�s budget problems as well as the budget crisis at the State level. As of the writing of this report, the carryover amount is only an estimate as the balances may change as financial activities in the accounts continue until the fiscal year is officially closed. Staff will be presenting the first quarter financial report in November which will include a summary of FY 2003-04.
Recommendation:
Adoption of proposed resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2004-2005 BUDGET FOR THE PURPOSE OF CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2003-2004.
END OF CONSENT CALENDAR
RECESS to continue the Youth Endowment Services Fund Board and the City Council meetings.
ADJOURNMENT.