BURBANK REDEVELOPMENT AGENCY

Tuesday, July 29, 2003

AGENDA

CITY COUNCIL CHAMBER - 275 EAST OLIVE AVENUE

This facility is disabled accessible.  Auxiliary aids and services are available for individuals with speech, vision or hearing impairments (48 hour notice is required).  Please contact the ADA Coordinator at (818) 238-5021 voice or (818) 238-5035 TDD with questions or concerns.

4:30 P.M. CLOSED SESSION IN CITY HALL BASEMENT LUNCH ROOM/ CONFERENCE ROOM.

a.      Conference with Real Property Negotiator:

Pursuant to Govt. Code �54956.8

Agency Negotiator:  Assistant Executive Director/Susan M. Georgino.

Property:  600 South San Fernando Boulevard, South San Fernando Boulevard/Providencia Avenue.

Parties With Whom Agency is Negotiating:  United Cerebral Palsy, 6430 Independence Avenue, Woodland Hills, California  91367-2607.

Name of Contact Person:  Ronald Cohen.

Terms Under Negotiation:  Conveyance of Agency site at 600 South San Fernando Boulevard to United Cerebral Palsy under terms of Disposition and Development Agreement.

b.      Conference with Real Property Negotiator:

Pursuant to Govt. Code �54956.8

Agency Negotiator:  Assistant Executive Director/Susan M. Georgino.

Properties:  1801-1819 Grismer Avenue and 1729-1735 Elliott Drive.

Party With Whom Agency is Negotiating:  Burbank Housing Corporation, 241 West Verdugo Avenue, Burbank  91502.

Name of Contact Person:  Judith Arandes, Executive Director of Burbank Housing Corporation.

Terms Under Negotiation:  Sales negotiations to convey 1801-1819 Grismer Avenue and 1729-1735 Elliott Drive to the Burbank Housing Corporation for a mixed-income affordable housing project.

When the Agency reconvenes in open session, the Agency may make any required disclosures regarding actions taken in Closed Session or adopt any appropriate resolutions concerning these matters.

5:30 P.M.

JOINT STUDY SESSION WITH THE CITY COUNCIL ON AFFORDABLE HOUSING:

Staff will make a comprehensive presentation on the City of Burbank�s affordable housing needs, and the strategy in place to expand the supply of affordable housing.  The presentation will give a brief overview of various housing studies (1999 Housing Needs Assessment and 2001 Burbank Housing Profile), and government mandated housing documents (Housing Element of the City of Burbank General Plan, the Burbank Redevelopment Agency Five Year Implementation Plan, and the City of Burbank Consolidated Plan).  These studies and plans have assisted in identifying affordable housing needs in the community, and set the policies and programs in place to assist with the creation of affordable housing development.  The City�s goals and programs on affordable housing are more specifically outlined in a report prepared by the Agency-appointed Blue Ribbon Task Force on Affordable Housing.  With extensive community involvement, the Task Force was charged with taking a comprehensive look at the City�s affordable housing needs, existing policies and programs, and providing recommendations to increase Burbank�s stock of affordable housing.  Staff will summarize the Task Force�s housing objectives and programs, and will give an overview on implementation to date.

6:30 P.M.

INVOCATION:           Chaplain Sally Kinarthy, Providence Saint Joseph Medical Center.

                                    The Courts have concluded that sectarian prayer as part of City Council meetings is not permitted

                                    under the Constitution.

FLAG SALUTE:

ROLL CALL:

JOINT MEETING WITH THE CITY COUNCIL, PARKING AUTHORITY AND YOUTH ENDOWMENT SERVICES FUND BOARD:

1.      REQUEST FOR CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2002-03:

The purpose of this report is to request approval to carry over continuing appropriations from Fiscal Year (FY) 2002-03 to the FY 2003-04 budget for the City, Redevelopment Agency, Parking Authority, and Youth Endowment Services (YES) Fund.

At the end of each fiscal year, departments review their budgeted appropriations and submit requests for manual carryovers (unencumbered funds) to the Financial Services Department in mid-June. In parallel to the manual carryover process, departments also submit requests to the Purchasing Division of the Financial Services Department to keep requested purchase orders (encumbered funds) open with the funds carried forward to the next fiscal year. This report addresses those appropriations which have not been encumbered by the departments for goods or services and are considered necessary.

A summary document was put together based on the Request for Carryover Forms submitted by each department.  Staff compiled a list of requests and began the process of determining funds availability, as well as the legitimacy of the request. A final list was developed, and distributed to the departments for final review and follow-up.  Due to the budgetary problems that the City is projected to be facing for the next five years, it was decided that the Executive Team would review the final list and make the determination as to what carryover requests would be submitted to the Council/Agency/Authority/YES Fund Board for consideration.   Keeping in mind the budgetary constraints, the Executive Team is satisfied that the requested carryover dollars are necessary. 

Carryover appropriations are requested on an annual basis by the departments for a variety of reasons, but are most commonly in the following general areas: ongoing capital projects, delayed program implementation, continuing operations, including projects and studies, outstanding invoices, and restricted dollars for a specific purpose. This year, some of the major carryover requests are for ongoing capital projects and include: the Chandler Bikeway Project; Avon Street Connect � Empire Beautification Project; street improvements for Bid Schedules that have been awarded and the work may or may not have commenced yet; building improvements such as the work associated with the Development and Community Services Building; and, park projects such as the South San Fernando Park and Walk of Fame at George Izay Park.

Delayed program implementation may relate to deferrals of training, postponement of program implementation, a delay in completing a Request for Proposal (RFP) that necessitates a request for carryover funds, or a delay in purchasing software.

Some department requests focus on Continuing Operations. These type of requests encompass the following items: completing studies or design services; continued projects associated with the Sister City Committee, Tournament of Roses Association, Burbank Athletic Federation, etc; outstanding invoices including buses for the first week of day-camp, and pharmaceuticals for weapons of mass destruction; and, projected additional costs for items such as additional maintenance and repair of City- owned parking structures.  

Restricted Dollars may refer to appropriations to grant recipients awarded by the City, such as Positive Alternatives for Youth (PAY) grants or YES Fund grants; dollars received by the City such as Public Library Funds, Local Law Enforcement Block Grants and Drug Asset Forfeiture Funds; or, donations appropriated for a specific purpose (animal shelter spaying/neutering or the Fire Safety Trailer are examples).  In terms of City awarded grants, not all grants are paid out within the 2002-03 fiscal year, some programs run on a calendar year basis.

A summary carryover list designates each General Fund, Other Governmental Fund, Enterprise Fund, and Internal Service Fund requests by department, account number and name, amount requested, and a justification. The following chart identifies the anticipated total amounts to be carried over. 

SUMMARY OF FUND REQUESTS

FISCAL YEAR 2002-03 CARRYOVER

         General Fund (Fund 001)                                                                    $             6,243,977

         Proposition A (Fund 104)                                                                                     205,919

         Proposition C (Fund 105)                                                                                       81,080

         General City Grant Fund (Fund 121)                                                                1,283,965

         Drug Asset Forfeiture Fund (Fund 124)                                                              766,586

         Gas Tax Fund (Fund 125)                                                                                  2,411,997

         Disaster Relief Fund (Fund 126)                                                                            11,426

         Development Impact Fees (Fund 127)                                                          11,450,120

         HOME Funds (Fund 128)                                                                                      906,707

         Golden State Capital Projects (Fund 301)                                                          742,711

         City Centre Capital Projects (Fund 302)                                                          2,298,293

         West Olive Capital Projects (Fund 303)                                                              624,069

         South San Fernando Capital Projects (Fund 304)                                             113,385

         Low/Moderate Housing Fund (Fund 305)                                                        3,129,114

         Parking Authority (Fund 310)                                                                                  76,400

         Capital Projects (Fund 370)                                                                           15,561,322

         Youth Endowment Services (YES) (Fund 130)                                                   792,809

         Water Reclamation and Sewer (Fund 494)                                                     8,410,194

         Golf (Fund 495)                                                                                                   2,382,351

         Burbank Water and Power � Electric (Fund 496)                                           2,858,518

         Burbank Water and Power � Water (Fund 497)                                                 145,499

         Refuse Collection & Disposal (Fund 498)                                                       1,740,101

         General Liability Insurance (Fund 530)                                                                  99,353

         Vehicle Replacement (Fund 532)                                                                     3,176,767

         Office Equipment Replacement/Rental (Fund 533)                                             34,760

         Municipal Building Replacement (Fund 534)                                                      736,408

         Computer Equipment Replacement (Fund 537)                                             2,398,690

         TOTAL                                                                                                  $          68,682,521

At year-end all unencumbered appropriations revert to available fund balance and can be used for other purposes.  As the Council is aware through the FY 2003-04 budget adoption process, staff continues to be mindful of Burbank�s budget problems as well as the budget crisis at the State level.  While the completion of the continuing appropriations process means that dollars are reverting to fund balance, due to accrual of outstanding invoices, the available fund balance figure can only be considered an estimate.  Staff will be presenting the first quarter financial report in November which will include a summary of FY 2002-03.

Recommendation:

1.    Adoption of proposed City Council resolution entitled:

(4/5 vote required)

A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2003-2004 BUDGET FOR THE PURPOSE OF CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2002-2003.

2.    Adoption of proposed Redevelopment Agency resolution entitled:

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2003-2004 BUDGET FOR THE PURPOSE OF CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2002-2003.

3.    Adoption of proposed Parking Authority resolution entitled:

A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2003-2004 BUDGET FOR THE PURPOSE OF CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2002-03.

4.    Adoption of proposed Youth Endowment Services Fund Board resolution entitled:

A RESOLUTION OF THE YOUTH ENDOWMENT SERVICES FUND OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2003-2004 BUDGET FOR THE PURPOSE OF CONTINUING APPROPRIATIONS FROM FISCAL YEAR 2002-2003.

JOINT MEETING WITH THE CITY COUNCIL AND YOUTH ENDOWMENT SERVICES FUND BOARD:

2.      FUNDING RECOMMENDATIONS FROM THE YOUTH ENDOWMENT SERVICES  (YES) FUND ADVISORY committee:

On May 5, 1998, the Board of Directors of the Youth Endowment Services (YES) Fund, approved the recommendation from the YES Fund Advisory Committee and staff for the establishment of a newly-developed YES Fund Grant Awards Program Guidelines and Application.  The grant awards program provided a financial mechanism for the expenditure of YES Fund monies that would meet the Committee�s goals.  These goals are: (1) to provide funding to better accommodate the unmet needs for youth-oriented facilities and activities in the various redevelopment project areas or their adjacent neighborhoods; (2) to provide donated discretionary funding to better accommodate the unmet needs of Burbank youth; and (3) to establish a formalized review and recommendation process which would take place annually with the Board of Directors of the YES Fund for the allocation of YES funds.

Since the first grant cycle in 1998, the YES Fund Board of Directors has also approved modifications and recommendations from the YES Fund Advisory Committee in efforts to improve and maximize the grant awards program and expenditure of funds.  These have included modifications to the grant application and process to encourage more applicants.  The Committee also recommended allocating any fund balances remaining at the end of the fiscal year to the City of Burbank Robert Ovrom Park project.  Further, it was determined that for all YES Grant Awards programs, the grant amount to be spent annually would be equal to the Redevelopment Tax Increment Funds available, and calculated by the Financial Services Department prior to the annual application process. 

The two cycles of applicant awards represent a combined $241,670 in proposed YES Grant awards, and are summarized as follows:

1.            A YES Fund grant application was accepted from the Burbank Family YMCA and recommended for funding in the amount of $12,683 for child care facility improvements.  The proposed use of the grant award would be to make improvements to the YMCA's School Aged Child Care program facility at Luther Burbank Middle School as described in grantee's application.

2.            A YES Fund grant application was accepted from Jordan Middle School and recommended for funding in the amount of $16,104 for auditorium improvements.  The proposed use of the grant award would be to replace curtains, travelers, rework rigging, lubricate and reinforce tracks and ropes in the school auditorium as described in the grantee�s application.

3.            A YES Fund grant application was accepted from Burbank Little League and recommended for funding in the amount of $9,007 for athletic field improvements.  The proposed use of the grant award would to improve the field at Brace Canyon Park to include planting grass, infield dirt or clay and installing irrigation as described in grantee's application.

4.            A YES Fund grant application was accepted from Jefferson Elementary School and recommended for funding in the amount of $13,000 for a shade structure.  The proposed use of the grant award would be to purchase and install a shade structure that will cover the equipment area on the lower playground as described in grantee's application.

5.            A YES Fund grant application was accepted from Luther Burbank Middle School and recommended for funding in the amount of $25,000 for a lunch shelter.  The proposed use of the grant award would be to purchase and install a shade cover for the lunch area as described in grantee's application.

6.            A YES Fund grant application was accepted from John Burroughs High School and recommended for funding in the amount of $10,000 for a girls softball batting cage.  The proposed use of the grant award would be to purchase and install a batting cage, including concrete, fencing, electrical and demolition work as described in grantee's application.

7.            A YES Fund grant application was accepted from Disney Elementary School and recommended for funding in the amount of $5,626 for a sound system.  The proposed use of the grant award would be to purchase and install a sound system at the school's Creative Arts Center as described in grantee�s application.

8.            A YES Fund grant application was accepted from the City of Burbank Park, Recreation and Community Services Department and recommended for funding in the amount of $6,000 for the Olive Recreation Center dance floor.  The proposed use of the grant award would be to refinish the Olive Recreation Center dance floor, including sanding, finishing and painting as described in grantee's application.

9.            A YES Fund grant application was accepted from the Burbank Tennis Center and recommended for funding in the amount of $1,250 for a storage shed.  The proposed use of the grant award would be to purchase and install a storage shed for keeping equipment related to the center�s United States Tennis Association (USTA) youth tennis instructional program as described in grantee's application.

10.       A YES Fund grant application was accepted from Burbank Unified School District and recommended for funding in the amount of $15,000 for field improvements at John Burroughs High School.  The proposed use of the grant award would be to design and install netting along the first base foul line at the school�s baseball field as described in grantee's application.

11.       A YES Fund grant application was accepted from Burbank Unified School District and recommended for funding in the amount of $10,000 for lighting at Burbank High School.  The proposed use of the grant award would be for replacement of light fixtures at the school�s baseball field as described in grantee�s application.

12.       A YES Fund grant application was accepted from Burbank Unified School District and recommended for funding in the amount of $10,000 for lighting at John Burroughs High School.  The proposed use of the grant award would be for replacement of light fixtures at the school�s baseball field as described in grantee�s application.

13.       A YES Fund grant application was accepted from Burbank Unified School District and recommended for funding in the amount of $8,000 for lighting at John Burroughs High School.  The proposed use of the grant award would be for replacement of light fixtures at the school�s tennis courts as described in grantee's application.

14.       A YES Fund grant application was accepted from Burbank Unified School District and recommended for funding in the amount of $10,000 for lighting at John Burroughs High School.  The proposed use of the grant award would be for replacement of light fixtures at the school�s memorial field as described in grantee's application.

15.       A YES Fund grant application was accepted from the City of Burbank Park, Recreation and Community Services Department and recommended for funding in the amount of $45,000 for playground equipment.  The proposed use of the grant award would be to purchase and install new playground equipment at Robert Lundigan Park as described in grantee�s application.

16.       A YES Fund grant application was accepted from the City of Burbank Park, Recreation and Community Services Department and recommended for funding in the amount of $45,000 for playground equipment.  The proposed use of the grant award would be to purchase and install new playground equipment at Vickroy Park as described in grantee�s application.

Recommendation:

1.    Adoption of proposed City Council resolution entitled:

A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK AUTHORIZING CERTAIN YOUTH ENDOWMENT SERVICES EXPENDITURES.

2.    Adoption of proposed Redevelopment Agency resolution entitled:

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK AUTHORIZING CERTAIN YOUTH ENDOWMENT SERVICES EXPENDITURES.

3.    Adoption of proposed Youth Endowment Services Fund Board resolution entitled:

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE YOUTH ENDOWMENT SERVICES FUND OF THE CITY OF BURBANK APPROVING GRANT AWARDS OF YES FUNDS TO FIVE RECIPIENTS AND AMENDING FISCAL YEAR 2002-2003 BUDGET FOR THE PURPOSE OF APPROPRIATING FUNDS FOR THE YES FUND GRANT RECIPIENTS.

JOINT MEETING WITH THE CITY COUNCIL:

3.      UPDATE ON THE COMMUNITY MEETING HELD ON THE RE-USE OF THE OLD BUENA VISTA LIBRARY:

Since the approval of the new Buena Vista Library, extensive analysis has been conducted on land use opportunities for the old Buena Vista Library site.  A variety of land uses were identified and analyzed.  Various factors were considered during the land-use analysis phase including:  minimum required building and lot size; cost; and neighborhood compatibility.  Most of the proposed uses were deemed not appropriate for the site considering the size of the site and neighborhood compatibility.  After additional analysis, two land use options were presented to the Council that were determined to be compatible with the single-family nature of the neighborhood, and that could be accommodated by the site and/or existing building.  These land uses are:  Single-family residential (5 single-family homes or a 9-unit small lot single-family development); and re-use of the existing building for a childcare facility.

On February 3, 2003, the Council directed staff to hold a general community meeting with special notification to the immediate neighborhood to get feedback on these two land use options, and any other thoughts and ideas the community had for the site.  Staff was also asked to re-analyze the site to see if the site could accommodate a mixed-use housing and childcare option. 

The community meeting was held on Saturday, May 31, 2003 from 10:00 a.m. to 1:00 p.m. at the new Buena Vista Library Community room.  Community outreach included an article and advertisement in the Burbank Chamber of Commerce May journal, and four separate advertisements in the Burbank Leader.  In addition, the meeting was advertised on Burbank Channel 6, and a meeting announcement was added to the City and Redevelopment Agency websites.  Flyers were distributed at all public counters including City Hall, city offices, libraries, the Joslyn Center, and invitations were sent to members of all Boards and Commissions, and community organizations such as the YMCA, Boys and Girls Club, and the Burbank Unified School District.  Finally, staff sent an invitation to all Burbank businesses that had previously received the City�s Childcare Package (sent to all the studios and businesses with more than 50 employees).  To advertise the meeting to the immediate neighborhood, staff sent written notification (postcard) to property owners and residents within a 2,500 foot radius of the site.

Staff estimates about 100 people attended the community meeting.  Participants included residents of Burbank, members of the City�s Childcare and Transportation Committees, residents of neighboring communities such as Los Angeles, the San Fernando Valley, Santa Clarita, Glendale, Pasadena, and Altadena, and representatives from local community organizations.  Of the total participants, about 66 percent lived in Burbank. 

The community meeting was facilitated by Royleen White and Associates, and held in an education/idea �fair� format.  The theme for the day was F.I.S.H. (Fresh Ideas Start Here).  This type of format allowed participants to be part of smaller discussion groups, and allowed the ability to circulate the room in order to give feedback, thoughts, and ideas on the two re-use options of residential and childcare the Council has been considering for the site, as well as the �blank canvas� area where participants added any other land use ideas. 

The following is a matrix with the common themes received at the meeting. 

The intent of the community meeting was not to reach consensus on a land use, however, some common key points staff has deduced from the feedback received are: 1) the City should keep the existing building; and 2) the building should be used for some type of community/public use.

In addition to analyzing the site for single-family residential units, and using the existing facility as a childcare facility, a mixed childcare and residential development was considered.  An architectural and consultant firm that specializes in the re-use of sites for childcare facilities was asked to analyze the site for a mixed-use housing and childcare facility similar to the Cottages project.  The conceptual design included a scaled-down, back-up childcare facility for up to 25 children with a small �community center� within the original footprint of the 1946 building footprint (approximately 5,100 square feet).  The remainder of the site could be developed with four single-family homes in a Planned Unit Development (PUD) similar to a small-lot development.

A back-up childcare facility is a smaller facility that provides emergency childcare when regular childcare arrangements break down including instances when family childcare providers, nannies, and grandparents get sick or go on vacation, school is unexpectedly closed, or parents are in between childcare arrangements.  This kind of center does not have the same parking and play yard requirements as a full-service childcare facility.  In addition, a back-up facility would allow a portion of the existing building to be used for a community space such as a Family Resource Center.  The main drawback to a back-up childcare facility is that they are very expensive to run because an operator cannot depend on steady revenue.  On any given day, there could be one child or 25 children in the facility.

After analyzing several land use options for the site, the most compatible land uses have been determined to be single-family residential homes (5 standard single-family homes or 9 small lot single-family homes), or using the existing building for a full-service childcare facility.  Based on the feedback received at the community meeting, most participants expressed the desire to keep the existing building for a public use.  The Oversight Committee met to discuss the community meeting input, the different land use options, including the five to nine single-family residential units, using the existing building as a full-service childcare facility, and the mixed-use residential and childcare option.  The Committee felt that utilizing the existing building for a full-service childcare facility would meet an unmet community childcare need, and satisfy the predominate thought expressed at the community meeting that the City keep the building for a public use.

Recommendation:

Based on input from the community meeting, the project Oversight Committee, and the analysis presented, staff recommends the Council and Redevelopment Agency Board authorize the re-use and development of the site as a full-scale childcare facility, and direct staff to finalize the associated plans.  Staff will return with final plans for a full scale childcare facility, final capital improvement costs, and a budget appropriation at a future date.

RECESS to continue the City Council meeting.

ADJOURNMENT.