BURBANK REDEVELOPMENT AGENCY
Tuesday, January 13, 2004
AGENDA
CITY COUNCIL CHAMBER - 275 EAST OLIVE AVENUE
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6:30 P.M.
INVOCATION: Chaplain Margaret Burdge, Providence St. Joseph Medical Center.
The Courts have concluded that sectarian prayer as part of City Council meetings is not permitted under the Constitution.
FLAG SALUTE:
ROLL CALL:
JOINT MEETING WITH THE CITY COUNCIL:
1. SOUTH SAN FERNANDO STREETSCAPE AND ROBERT R. OVROM PARK/COMMUNITY SCHOOL PROJECTS:
South San Fernando Boulevard Streetscape Project - The South San Fernando Boulevard Streetscape Project includes roughly a half-mile portion of the boulevard between Verdugo and Alameda Avenues. The Project is located in the South San Fernando Redevelopment Project Area and is an important component of the redevelopment of the area as this corridor is one of the primary gateways to the City and serves as a direct link into Downtown Burbank. The Project is designed to provide an environment geared toward enhancing the economic base of the area by improving the overall appearance and viability of the South San Fernando Boulevard corridor.
In September 2001, the Redevelopment Agency (Agency) Board approved a Professional Services Agreement (PSA) with David Evans and Associates (DEA) for design services for the schematic design phase of the Project. On July 30, 2002, the proposed schematic streetscape design was presented to the Council and Agency Board, after which staff was directed to proceed with the Design Development Phase.
As part of the Schematic Design and Design Development Phases, staff held seven community meetings to gather input from residents, property and business owners in the area. The first streetscape community meeting occurred in May 2002. Subsequent to that meeting, the streetscape project was presented together with the Robert R. Ovrom Park Project at community meetings held in August 2002, March 2003, April 2003 and June 2003. Also in April 2003, both projects were presented to the Council and Agency Board, and staff was directed to proceed with the Schematic Design Phase of the Ovrom Park Project and continue with the Design Development Phase of the Streetscape Project. The Agency Board also appointed the South San Fernando Community Park/School Oversight Committee. Since then, there have been two Oversight Committee meetings on May 22, 2003 and October 9, 2003, and Committee comments have been incorporated into the latest streetscape design.
The proposed design includes: median improvements with low-level landscaping; an irrigation system; 48-inch and 60-inch box trees; landscape accent lighting; and, a public art component. Parkway improvements include: new curb and gutter; acid-etched paving with a diagonal scoring pattern; 48-inch box trees; decorative tree grates; bicycle racks; bus shelters; benches; and, trash containers. New pedestrian lighting will be introduced with ornamental light standards. The estimated budget is $2.8 million plus an additional amount for utility infrastructure enhancement which is still being identified. The funding source is the 2003 Tax Allocation Bonds for the South San Fernando Redevelopment Project Area. Staff is also requesting approval of a PSA with DEA to prepare the construction documents for the streetscape improvements. The cost of this contract is $156,000.
Robert R. Ovrom Park/Community School Project � The South San Fernando Redevelopment Project Area is comprised primarily of industrial and commercial uses; however, the area immediately surrounding the South San Fernando Corridor has a high residential concentration with no direct access to adequate open space and recreational facilities. For this reason, when the South San Fernando Redevelopment Project Area was formed in 1997, the plan specifically recommended development of a 10-acre park facility. Since then, the Council has dedicated funds from various sources for property acquisition in the South San Fernando Boulevard Area and, with the support of the Agency, a site for a community park and community school has been assembled.
The Burbank Unified School District (BUSD) took operational control of the existing community school from the County of Los Angeles in 1999. The BUSD has also been seeking a permanent home for its community school. As the City began assembling a site for a community park, it became apparent that there was an opportunity to combine much-needed recreational amenities with the community school at a single location.
On April 22, 2003, the Council accepted the recommended project and allowed staff to proceed with the Schematic Design Phase. The project includes a two-story 16,900 square foot (sf) joint use community school and neighborhood recreational facility to be separately operated by the BUSD and the Park, Recreation and Community Services Department.
In its land assemblage efforts, the City exercised the proper due diligence to identify and mitigate the presence of identifiable and potentially hazardous materials as a consequence of each parcel�s prior use. The City maintains the project site is environmentally free of hazardous materials and poses no environmental threats. However, since the project has a school element, there exists a stricter protocol mandated by the State to ensure potential environmental issues have been appropriately addressed. For the subject project, this will include the State of California Department of Toxic Substances Control (DTSC).
There is no legal requirement for the City to engage the DTSC to oversee any further environmental investigations since the BUSD has not requested nor elected to receive State funds for its community day school. However, through discussion with the Oversight Committee and the Development Oversight Committee, it is deemed in the City�s best long-term interest to accept the DTSC�s recent grant funding to complete a Preliminary Endangerment Assessment (PEA) since it will provide further and undeniable assurances that the project site is environmentally safe for all users. In order to complete the PEA, the Council must approve an Indemnification Agreement between the City and DTSC to accept funding for the PEA and a Cooperation Agreement between the City and BUSD for preparation of the PEA.
Should the Council approve the project as proposed, staff will request a commensurate design services change to increase WLC Architects� (WLC) PSA by $53,836. This added design services cost is comprised of two elements: 1) a $48,836 cost for all design services required to provide the semi-subterranean garage and representing 4.0 percent of the $1.23 million construction cost increase; and, 2) a $5,000 cost for electrical design services for the park program. This latter cost was inadvertently left out from the design services scope when WLC�s PSA was first approved.
The Project budget for the park/community school project was initially established at $6 million based on a conceptual program that included 16,000 sf of program space for a neighborhood recreation center and a community day school (one or two story facility), on-site surface parking for approximately 16 vehicles, with the remainder of the site to be utilized for outdoor recreational amenities. Several conceptual plans were presented to the Park, Recreation and Community Services Board, the Council, the Board of Education, and the Planning Board (for a parking determination) between April and June 2003 with unanimous acceptance of one conceptual plan and approval to proceed with the Schematic Design Phase. This accepted conceptual plan was revised from the initial concept plans with the primary deviation being the provision of a semi-subterranean parking garage below a LEED Certified two-story building. These revisions increased the project budget to $9.2 million (a 53 percent increase).
PROJECT SCHEDULES
The following are proposed schedules for the remaining tasks for both projects.
South San Fernando Boulevard Streetscape
Consideration of Design Development Plans January 2004
Commence Construction Documents Phase January 2004
Agency/Council Approval of Construction Documents May 2004
Commence Construction August 2004
Complete Construction February 2005
Robert Ovrom Park/Community School
Design Development Phase Completion March 2004
Commence Construction Document Phase April 2004
City Council Approval of a CM @ Risk April 2004
90 Percent Construction Documents to State Architect September 2004
Completion of PEA Process June 2004
City Council Approval of Complete Construction Docs January 2005
Commence Construction March 2005
Complete Construction May 2006
Recommendation:
Adoption of proposed City Council resolutions entitled:
(4/5 vote required)
1. A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK ADOPTING A FIXED FEE, GUARANTEED MAXIMUM PRICE (GMP) PROJECT DELIVERY METHOD AND AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR STATEMENT OF QUALIFICATIONS (SOQ) FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE ROBERT R. OVROM PARK/ COMMUNITY SCHOOL/SOUTH SAN FERNANDO STREETSCAPE PROJECT AND CONSENTING TO AGENCY FUNDING OF CERTAIN PUBLIC IMPROVEMENTS.
2. A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING A COOPERATION AGREEMENT BETWEEN THE CITY OF BURBANK AND BURBANK UNIFIED SCHOOL DISTRICT RELATED TO THE ENVIRONMENTAL ASSESSMENT REQUIRED FOR THE ROBERT R. OVROM PARK AND COMMUNITY SCHOOL PROJECT AND ACCEPTING A GRANT FROM THE CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY, DEPARTMENT OF TOXIC CONTROL SUBSTANCES.
3. A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF BURBANK AND WOLFF LANG CHRISTOPHER ARCHITECTS, INC.
Adoption of proposed Redevelopment Agency resolution entitled:
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE AGENCY AND DAVID EVANS AND ASSOCIATES AND AUTHORIZING THE PAYMENT OF CERTAIN PUBLIC IMPROVEMENTS. (South San Fernando Streetscape project).
RECESS to conclude the City Council meeting.
ADJOURNMENT.