This facility is disabled accessible.  Auxiliary aids and services are available for individuals with speech, vision or hearing impairments (48-hour notice is required).  Please contact the ADA Coordinator at (818) 238-5021 voice or (818) 238-5035 TDD with questions or concerns.

 

 

6:30 P.M.

 

                                                                             

INVOCATION:                      

                                                The Courts have concluded that sectarian prayer as part of City

                                                Council meetings is not permitted under the Constitution.

 

FLAG SALUTE:

 

ROLL CALL:

 

 

JOINT MEETINGS WITH THE CITY COUNCIL:

 

1.         APPROVAL OF A COOPERATION AGREEMENT, APPROPRIATION OF FUNDS AND APPROVAL TO USE AGENCY FUNDS IN A NON-PROJECT AREA, A PROFESSIONAL SERVICES AGREEMENT, CONTRACT DOCUMENTS, AND AWARD OF THE CONSTRUCTION CONTRACT FOR BID SCHEDULE NO. 1233 � BURBANK BOULEVARD STREET IMPROVEMENT PROJECT:

 

The proposed street improvement project will beautify Burbank Boulevard by improving traffic flows, public transit stops, pedestrian safety, signal timing and the City�s infrastructure including use of recycled water where possible and reducing congestion.  During the design stage of the project, staff held several meetings with residents, businesses and property owners within a 1000-foot radius of the Burbank Boulevard corridor to solicit comments on the proposed improvements.

 

On May 2, 2006, the Council and Redevelopment Agency (Agency) Board approved the Design Development Plans and directed staff to continue with the final construction drawings.  Staff was directed to return to the Council prior to bidding the project, so the Council could review the final construction cost estimates before going out to bid.

 

On January 23, 2007, staff returned to the Council for review of the final construction cost estimates.  The Council approved the proposed budget.  However, staff was directed to consider some project modifications and bidding options.

 

After making some project modifications, as directed by the Council, Bid Schedule (BS) No. 1233 was advertised on March 10 and 14, 2007.  A bid opening was conducted on April 3, 2007.  Nine contractors submitted bids ranging from $6,315,096.30 to $8,742,276.83.  All American Asphalt submitted the lowest bid of $6,315,096.30, which is 5.8 percent below the engineer�s estimate of $6,700,000.  The State of California Contractor�s State License Board has confirmed that All American Asphalt�s license is current, active and in good standing.  Additionally, staff contacted several references, who provided confirmation that All American Asphalt had satisfactorily completed their projects. Construction of this project is planned to occur between June 2007 and February 2008.

 

The Burbank Boulevard Street Improvement Project is estimated to cost $8,282,360.75. The Agency is proposing to fund $8,182,360.75 with 2003 Golden State bond proceeds.  The remaining $100,000 for future improvements is being included in the Fiscal Year 2007-08 budget request.

 

Staff recommends the Agency Board approve a Cooperation Agreement between the City and the Agency to transfer funds for the street improvements, making the necessary Health and Safety Code Section 33445 findings and appropriate funds in the amount of $8,182,360.75.  Staff also recommends that the Council adopt a resolution containing the following actions:

• Approving  the Cooperation Agreement;

• Consenting to Agency expenditures in a non-Redevelopment Project Area (33445 findings);

• Approving a Professional Services Agreement with LAN Engineering for construction management and inspection services; and,

• Approving a construction contract and related documents to award the bid to All American Asphalt for BS No. 1233 � Burbank Boulevard Street Improvement Project.

Recommendation:

 

Adoption of proposed City Council resolution entitled:

(4/5 vote)

A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING THE TERMS AND PROVISIONS OF A COOPERATION AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK AND THE CITY OF BURBANK; APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH LAN ENGINEERING; AND APPROVING AND ADOPTING CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS, AND DETERMINING THE LOWEST RESPONSIBLE BIDDER, ACCEPTING THE BID, AND AUTHORIZING EXECUTION OF A CONTRACT, BID SCHEDULE  NO. 1233 -- ALL AMERICAN ASPHALT (BURBANK BOULEVARD STREET IMPROVEMENT PROJECT).