This facility is disabled accessible.  Auxiliary aids and services are available for individuals with speech, vision or hearing impairments (48-hour notice is required).  Please contact the ADA Coordinator at (818) 238-5021 voice or (818) 238-5035 TDD with questions or concerns.

 

 

6:30 P.M.

 

                                                                             

INVOCATION:                      

                                                The Courts have concluded that sectarian prayer as part of City

                                                Council meetings is not permitted under the Constitution.

 

FLAG SALUTE:

 

ROLL CALL:

 

 

CONSENT CALENDAR:  (Items 1 and 2)

 

The following items may be enacted by one motion.  There will be no separate discussion on these items unless a Member so requests, in which event the item will be removed from the consent calendar and considered in its normal sequence on the agenda.  A roll call vote is required for the consent calendar.

 

1.  ANNUAL REPORT OF FINANCIAL TRANSACTIONS OF THE REDEVELOPMENT AGENCY � FISCAL YEAR 2005-06:

 

The purpose of this report is to present the Council and Redevelopment Agency (Agency) Board the Annual Report of Financial Transactions (Annual Report) of the Agency and to ratify the transmittal of the Annual Report to the State Controller's Office.

 

As required by California Redevelopment Law (Health and Safety Code Section 33080), staff presented for its legislative body's review the Annual Report of the Agency on December 19, 2006.  The Council requested staff return with the item at a later date in order to allow additional time to review the documents provided.  In the meantime, in order to meet filing deadline obligations, the Annual Report was submitted to the State Controller�s Office on December 22, 2006.   

 

The Annual Report contained the following essential elements:

 

Fiscal Statement of Previous Year's Achievements

The Annual Report includes information about the amount of tax increment generated by each project area, the amount of indebtedness and other fiscal information.

 

Independent Financial Audit Report

The Annual Report had attached an independent financial audit report.  The City engaged an independent certified public accounting firm, Mayer, Hoffman, McCann, P.C. (formerly Conrad and Associates), to perform the annual audit of the City and its components; including the Agency.  The results of the audit performed are formally published in the Fiscal Year (FY) 2005-06 Comprehensive Annual Financial Report (CAFR).  On December 12, 2006, the CAFR was formally submitted to the Council.  The Agency Audit is an extract from the CAFR, and includes additional information such as an independent auditor�s opinion of the Agency�s operation, conformance with laws and administrative standards of the Agency, as well as the Agency's financial position. The Auditor found the Agency met all compliance and internal control obligations. 

 

Activities Affecting Housing and Displacement 

The Annual Report identifies Agency activities during the reporting period that affect housing affordable to elderly and non-elderly households, who are very low-, lower or moderate-income.  In summary, the Agency met all of its obligations of the Low and Moderate Income Housing Fund and has not accumulated any surplus housing funds. A copy of the Annual Report was available a second time for public review beginning January 8, 2007 at the Agency public counter at 141 North Glenoaks Boulevard.

 

Recommendation:

 

Adoption of proposed resolution entitled:

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK RATIFYING THE TRANSMITTAL OF THE AGENCY'S ANNUAL REPORT OF FINANCIAL TRANSACTIONS TO THE STATE CONTROLLER.

 

 

2.  APPROVING CONTRACT DOCUMENTS, AWARDING A CONSTRUCTION CONTRACT, ALLOCATING ADDITIONAL FUNDS FOR BID SCHEDULE nO. R-1228, CONSTRUCTION OF TRASH ENCLOSURE IN AMC GARAGE, and Approval of a COOPERATIVE AGREEMENT:

 

The Collection development was approved with vehicular and pedestrian access to the existing AMC parking garage.  The existing trash enclosure in the AMC parking garage, which services the businesses located within the 200 block of North San Fernando, conflicts with one of the Collection project access routes, therefore, it is necessary to relocate it.  As part of the Collection development program there is a condition for the project to remove the existing trash enclosure to provide safer access to their parking.  The City agreed to construct a similar trash enclosure away from the Collection project parking access. 

 

A proper location was selected for the new trash enclosure and bids were solicited for the construction.  Bid Schedule No. R-1228 was advertised on December 6 and 9, 2007.  A bid opening was conducted on January 2, 2007.  Four contractors submitted bids ranging from $58,700 to $189,194.  One contractor, TLC Construction, was disqualified because of bid bond discrepancies.   Omega Construction was found to be the lowest responsible bidder with their bid of $58,700, which is $18,700 above the engineer�s estimate.  Staff evaluated Omega Construction�s bid proposal and determined that the company has the requisite qualifications to satisfactorily complete the project. 

 

Redevelopment Agency (Agency) funds in the amount of $40,000 have been budgeted for this project based upon the initial engineer�s estimate.  Staff is requesting an appropriation of an additional $30,440 in Agency funds bringing the project total to $70,440 to cover the bid amount, plus a 20 percent project contingency.

 

A Cooperation Agreement (Agreement) between the Agency and Parking Authority (Authority) is required to allow the Agency to enter the parking structure and to hire a contractor to make improvements to the Authority-owned structure. 

 

The specific actions to be considered are:

1. Agency approval of a contract with Omega Contractors to construct a trash enclosure;

2. Agency approval of a budget amendment to increase the construction budget for a trash enclosure by $30,440;

3. Agency approval of appropriate findings relative to Health and Safety Code Section 33445 to enable the use of Agency funds;

4. Agency approval of the Agreement with the Authority and authorization for the execution of  the Agreement by the Assistant Executive Director of the Agency to allow the Agency�s contractors to work on property owned by the Authority;

5. Authority approval of the Agreement with the Agency and authorization for the execution of the Agreement by the Assistant Executive Director of the Authority; and,

6. Council consent as to the Agency�s expenditures of funds and approval of appropriate findings of Health and Safety Code Section 33445 to enable the use of Agency funds for the construction project.

Recommendation:

 

Adoption of proposed resolution entitled:

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK APPROVING CONTRACT DOCUMENTS, AWARDING A CONSTRUCTION CONTRACT, ENTERING INTO A COOPERATION AGREEMENT, AND AMENDING THE FISCAL YEAR 2006-2007 BUDGET BY APPROPRIATING $30,440.00 FOR THE CONSTRUCTION OF A TRASH ENCLOSURE (133 EAST ORANGE GROVE AVENUE � BID SCHEDULE NO. R-1228).