This facility is disabled accessible.  Auxiliary aids and services are available for individuals with speech, vision or hearing impairments (48-hour notice is required).  Please contact the ADA Coordinator at (818) 238-5021 voice or (818) 238-5035 TDD with questions or concerns.

 

 

6:30 P.M.

 

                                                                             

INVOCATION:                      

                                                The Courts have concluded that sectarian prayer as part of City

                                                Council meetings is not permitted under the Constitution.

 

FLAG SALUTE:

 

ROLL CALL:

 

 

JOINT MEETING WITH THE CITY COUNCIL:

 

1.         REAL PROPERTY LEASE - 2721 WEST BURBANK BOULEVARD:

 

The purpose of this report is to provide for Council consideration, a proposed real property lease between the City and the Family Service Agency (FSA) for the property located at 2721 West Burbank Boulevard; and, to request Council and Redevelopment Agency (Agency) Board approval of necessary budget amendments and a related cooperation agreement.  The Council has historically shown its ongoing commitment to and support of the non-profit service providers in Burbank and on May 9, 2006, the Council approved the acquisition of real property located at 2721 West Burbank Boulevard in an effort to assist the FSA secure a permanent facility.   The FSA was established in 1953 to strengthen the Burbank community�s families by providing low and no-cost professional, clinical and psycho-educational services.  The FSA provides a myriad of community services including:  individual, couples and family counseling; daily school-based outreach to a variety of local middle and high schools; teen substance abuse and anger management programs; family violence intervention programs; child abusers treatment programs; parenting and senior peer support programs; and, community outreach services. 

 

Since the property was acquired, as directed by the Council, staff has been negotiating the proposed lease between the City and the FSA.  As a result of these negotiations, the primary issues covered in the lease are highlighted below:

• Term of lease will be ten years with two ten-year options to extend, for a possible total term of 30 years;

• The lease rate will be $1,000 per month, with a waiver of rent for the first three years;

• In exchange for discounted rent, the FSA will provide annual goals and performance measurements for youth, families and seniors� outreach and service;

• Should the lease options be exercised, the rent will be adjusted per the Consumer Price Index at years 10,15, 20, 25 and 30;

• The lease also includes the option for the FSA to purchase the property within the first ten years of the lease for $2.05 million (the price the City paid for the property, $1.95 million plus the anticipated cost of initial major systems improvements, estimated at $100,000);

• In the event the FSA exercises its option to purchase the property, the City will retain a variable percentage of the property�s equity;

• In the event the FSA exercises its option to purchase the property, a use restriction will be recorded with the grant deed, providing a 55-year restriction of use consistent with the FSA�s mission;

• The FSA will fund all tenant improvements including interior Americans with Disabilities Act (ADA) requirements;

• The FSA will be responsible for all routine maintenance and upkeep;

• The City will fund and/or install an elevator for required ADA access and will ensure ADA compliance on the front and/or rear entrances to the building shell; and,

• During the term of the lease, the City will be responsible for all major systems repairs or replacements.

Staff recommends funding the anticipated cost of initial major systems improvements of $100,000 by the City utilizing debt reimbursement funds from the Agency.

 

With the Council�s commitment to the community�s non-profit organizations comes an opportunity to assist the FSA with its service to Burbank.  In exchange for this assistance, the FSA, the second oldest non-profit organization in Burbank (53 years of service), has the opportunity to continue and expand its service and value to the community.  The proposed lease agreement has been structured in such a way as to protect the City�s investment, yet allow sufficient flexibility for the FSA to operate and strengthen the community.

 

Recommendation:

 

Adoption of proposed Council resolutions entitled:

1.   (4/5 vote required)

A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2006-07 ANNUAL BUDGET, APPROPRIATING FUNDS IN THE AMOUNT OF $100,000 AND APPROVING A COOPERATION AGREEMENT WITH THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK.

2.   A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING THE LEASE AGREEMENT WITH OPTION TO PURCHASE BETWEEN THE CITY OF BURBANK AND FAMILY SERVICE AGENCY OF BURBANK (2721 WEST BURBANK BOULEVARD).

 

Adoption of proposed Redevelopment Agency resolution entitled:

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK AMENDING THE FISCAL YEAR 2006-07 ANNUAL BUDGET IN THE AMOUNT OF $100,000 AND APPROVING A COOPERATION AGREEMENT WITH THE CITY OF BURBANK.

 

 

CONSENT CALENDAR:  (Items 2 and 3)

 

The following items may be enacted by one motion.  There will be no separate discussion on these items unless a Member so requests, in which event the item will be removed from the consent calendar and considered in its normal sequence on the agenda.  A roll call vote is required for the consent calendar.

 

2.         MINUTES:

 

Approval of minutes for the regular meetings of June 27, July 25, August 22, August 29 and September 19, 2006.

 

Recommendation:

 

Approve as submitted.

 

 

3.         Adopting Grievance Procedures for the Relocation Rules and Regulations Process and Appointing a Relocation Appeals Board:

 

The purpose of this report is to provide information for consideration of a resolution of the Council adopting new Grievance Procedures for the Rules and Regulations for Relocation Assistance and appointing a new Relocation Appeals Board. 

 

Rules and Regulations for Relocation Assistance must be formally adopted by the Council.  In 1990, the City, Redevelopment Agency (Agency), Housing Authority and Parking Authority adopted Rules and Regulations for Relocation Assistance, Grievance Procedures, and appointed a Relocation Appeals Board.  Because the State rules and regulations differed from those of the City and Agency�s, in 1997, the City, Agency, Housing Authority and Parking Authority adopted the State Relocation Law and State Guidelines verbatim as the new Rules and Regulations for Relocation Assistance.  As part of the rules and regulations, Grievance Procedures are required, which includes a Relocation Appeals Board.

 

According to the California Health and Safety Code, the Relocation Appeals Board must be comprised of five members and shall act in an advisory capacity, with powers, duties and functions to hear complaints from displaced persons and to determine if the City, Agency, Housing Authority and Parking Authority have complied with the provisions of applicable relocation laws.  Currently, the Planning Board serves as the Relocation Appeals Board.  Given changes in the acquisition activities of the Agency, which now focus more on the acquisition of multi-family properties in Focus Neighborhoods, it is recommended that the Relocation Appeals Board reflect this residential orientation.  The new Relocation Appeals Board is recommended to consist of the Assistant City Manager, Finance Director, Chief Assistant Community Development Director, Chair of the Landlord Tenant Commission and Vice-Chair of the Landlord Tenant Commission.

 

Recommendation:

 

Adoption of proposed resolution entitled:

A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF BURBANK ADOPTING GRIEVANCE PROCEDURES AND APPROVING A NEW APPEALS BOARD RELATING TO RELOCATION CLAIMS.

 

END OF CONSENT CALENDAR

 

 

REPORT TO THE REDEVELOPMENT AGENCY BOARD:

 

4.       APPOINTMENT TO THE BURBANK HOUSING CORPORATION�S BOARD OF DIRECTORS:

 

The purpose of this report is to request the Redevelopment Agency Board (Agency Board) consider making one appointment for a two-year term on the Burbank Housing Corporation�s (BHC) Board of Directors ending November 1, 2008.  On August 19, 2006, the Secretary's Office began advertising and accepting applications for the vacancy.  A Press Release announcing the vacancy was issued to the local newspapers, posted on the City Website and notices were run on the Channel 6 scroll in order to obtain qualified candidates. As of the October 13, 2006 deadline, four applications were received from: Chris T. Welker; Denice L. Labertew; Janis D. Bunch; and, Ryan D. Bowne.

 

The BHC was organized to improve and preserve the affordable housing inventory in the City and to provide community assistance and services within the Focus Neighborhoods in the City.  The Corporation is a non-profit organization with a Board of Directors comprised of nine members.  Two BHC Board Members are appointed by the Agency Board and the remaining seven members comprise of one representative each from the Burbank Association of Realtors, Burbank Chamber of Commerce, Wesley Homes, the Burbank Ministerial Association and the Advisory Council on Disabilities. In addition, the BHC Board has two representatives who are residents of an affordable housing development managed by the BHC.  The Board receives no compensation.