PURPOSE:

Staff is requesting Redevelopment Agency approval of a resolution authorizing the destruction of specific records in the custody of the Secretary of the Redevelopment Agency.

BACKGROUND:

The Records Management Program for the City of Burbank is based on state statutes governing public records.  The purpose of the Records Management Program is to control utilization, maintenance, retention, preservation, and disposition of City records.  One of the objectives of the Program is the regular destruction of records and working papers that are no longer needed for any purpose:  administrative, legal, fiscal, historical, or research.

ANALYSIS:

California Government Code Section 34090 provides for the annual destruction of municipal records that are no longer needed, if:

• They are at least two years old;

• The City Attorney consents to their destruction;

• And the Redevelopment Agency approves.

A resolution has been prepared approving the destruction of specific records identified per the Redevelopment Agency Records Retention Schedules. 

• These records are over two years old and are no longer needed.

• The Secretary of the Redevelopment Agency and the City Attorney                              have reviewed the listing and consented to their destruction.

• Therefore, these records are being presented at this time for                                        Redevelopment Agency approval.

RECOMMENDATION:

It is recommended that the Redevelopment Agency adopt the proposed resolution approving the destruction of specific records.

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