PURPOSE:

Staff is requesting Parking Authority approval of a resolution authorizing the destruction of specific records in the custody of the Secretary of the Parking Authority.

BACKGROUND:

The Records Management Program for the City of Burbank is based on state statutes governing public records.  The purpose the Program is to control utilization, maintenance, retention, preservation, and disposition of City records.  One of the objectives of the Program is the regular destruction of records and working papers that are no longer needed for any purpose:  administrative, legal, fiscal, historical, or research.

ANALYSIS:

California Government Code Section 34090 provides for the annual destruction of municipal records that are no longer needed, if:

• They are at least two years old;

• The City Attorney consents to their destruction;

• And the Parking Authority approves.

A resolution has been prepared approving the destruction of specific records identified per Parking Authority Record Retention Schedules. 

• These records are over two years old and are no longer needed.

• The Clerk of the Parking Authority and the City Attorney have                                        reviewed the record listings and consented to their destruction.

• Therefore, these records are being presented at this time for Parking                          Authority approval.

RECOMMENDATION:

It is recommended that the Parking Authority adopt the proposed resolution approving the destruction of specific records.