BURBANK HOUSING AUTHORITY

Tuesday,  December 13, 2005

 

Agenda Item - 2


 

 

DATE: December 13, 2005
TO:

Honorable Chairman and Commissioners of the Housing Authority

FROM: Margarita Campos, Clerk of the Housing Authority
SUBJECT: DESTRUCTION OF RECORDS IN THE CUSTODY OF THE CLERK OF THE HOUSING AUTHORITY

PURPOSE:

 

Staff is requesting the Housing Authority approval of a resolution authorizing the destruction of specific records in the custody of the Clerk of the Housing Authority.

 

BACKGROUND:

 

The Records Management Program for the City of Burbank is based on state statutes governing public records.  The purpose of the Program is to control utilization, maintenance, retention, preservation, and disposition of City records.  One of the objectives of the Program is the regular destruction of records and working papers that are no longer needed for any purpose:  administrative, legal, fiscal, historical, or research.

 

ANALYSIS:

 

California Government Code Section 34090 provides for the annual destruction of municipal records that are no longer needed, if:

  • They are at least two years old;

  • The City Attorney consents to their destruction;

  • And the Housing Authority approves.

A resolution has been prepared approving the destruction of specific records identified per Housing Authority Record Retention Schedules. 

  • These records are over two years old and are no longer needed.

  • The Clerk of the Housing Authority and the City Attorney have                                        reviewed the record listings and consented to their destruction.

  • Therefore, these records are being presented at this time for Housing                         Authority approval.

RECOMMENDATION:

 

It is recommended that the Housing Authority adopt the proposed resolution approving the destruction of specific records.

 

 


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