Staff is requesting that the City Council approve Bid Schedule No. 1129 for Rehabilitation of Earthquake-Damaged Sanitary Sewer System (Phase 6) and award a construction contract to BRH-Garver, Inc. in the amount of $139,261.00.

On July 20, 1999 the City Council accepted a Federal Emergency Management Agency (FEMA) Grant Acceleration Program (GAP) offer to repair the Burbank Water Reclamation Plant chlorine contact tank damaged during the Northridge earthquake. This offer, FEMA GAP Damage Survey Report (DSR) #98171, included a fixed sum of $637,660 to perform all repairs to the damaged facility including all associated design and inspection services. On February 11, 2002, the City submitted a reimbursement request of $484,202 for the completed chlorine contact tank repair project.

The GAP agreement allows the City to request that the remaining funds from the original project be used for an approved hazard mitigation project. On February 11, 2002, the City requested that the remaining $153,458 be used toward the additional sewer repairs and hazard mitigation work that comprise Phase 6. On March 6, 2002, FEMA approved this request. The work required under Bid Schedule No. 1129 is authorized by FEMA Damage Survey Report (DSR) number 12240.

This project is categorically exempt under CEQA requirements per Section 15301(b), since the work being done is restoration or rehabilitation of damaged sewer pipes due to the earthquake.

Bid Schedule No. 1129 consists of:

• lining of 1,217 linear feet of 10" diameter sanitary sewer pipe

• reinstatement of 37 laterals

• lining of 2,158 linear feet of 15" diameter sanitary sewer pipe

Attachments 1 & 2 show the sewer reaches included under this Bid Schedule. Bid Schedule No. 1129 was advertised in the Burbank Leader on October 5 and 9, 2002, and a bid opening was held on October 29, 2002, in the City Hall Council Chambers. The table below lists the names of the two bidders and their bid amounts:

As shown in the above table, BRH-Garver, Inc. submitted the lowest bid. This bid was approximately 12.3% less than the engineer�s estimate of $158,710. Staff evaluated BRH-Garver�s bid proposal and general contractors specification package and found that BRH-Garver meets the required qualifications for performing the project. There were no substantial issues found that could disqualify BRH-Garver or result in the rejection of their bid. BRH-Garver has satisfactorily completed many projects similar in scope to Bid Schedule No. 1129 for various cities in the area over the past few years.

Initially, the City will front the funds for this project from Fund 494 (Water Reclamation and Sewer Fund). The proposed resolution appropriates $139,261.00 from Fund 494 unappropriated fund balance to project number 126-ND000-70999-1132-13979 (Disaster Relief Fund - Sewer Repair Phase 6). Project 13979 currently has $25,277.24 left over from Phase 5 of the Sewer Rehabilitation Project. Staff will use the remaining Phase 5 funds as a contingency for the Phase 6 project.

FEMA/OES will reimburse the actual Phase 6 project costs following completion of the project and submittal of the claim request by the City.

Staff recommends that the City Council adopt the proposed resolution approving bid documents for Rehabilitation of Earthquake-Damaged Sanitary Sewer System � Phase 6 (Bid Schedule No. 1129), awarding a construction contract to BRH-Garver, Inc. in the amount of $139,261.00, and appropriating $139,261.00 from Fund 494.

BF:RA:MR

Attachments

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