PURPOSE:

To request Council approval of the final change order for Bid Schedule No. 1209 (Sidewalk Repair Project).

BACKGROUND:

Bid Schedule No. 1209 completed the third year of the City's ten-year sidewalk repair program[1].  Bid Schedule 1209 was advertised for construction bids on March 29 and April 1, 2006.  A bid opening was held on April 18, 2006, and three (3) contractors submitted bids ranging from $535,230.00 to $608,530.00.  KALBAN Inc. of Sun Valley, California submitted the lowest bid of $535,230.00, which was 10.8 percent below the engineer�s estimate of $600,000.00.   The contract was awarded to KALBAN Inc. on June 13, 2006 and construction proceeded from October to December 2006.

ANALYSIS:

The Sidewalk Repair Project included repairs to sidewalk, curb, gutter and driveways damaged by city trees.  During the course of the project, it became apparent that more concrete repair was needed in the designated project area than originally contemplated.  In addition, due to drainage problems and a lack of sidewalk on Peyton Avenue, the Community Development Department (CDD) requested that a length of new gutter on the north side and new sidewalk on the south side be constructed using CDD funds.

Public Works staff directed the contractor to complete the additional work using the original unit prices from Bid Schedule 1209.  The additional work brought the total contract price to $645,333.30. 

FISCAL IMPACT:

This change order results in a total increase of $110,103.30 ($30,824.00 from CDD funds) in the contract price (20.6 percent above the original contract price), for a revised contract amount of $645,333.30.  Sufficient funding for this increase is available in PW Account No. 370.PW21A.70002.0000.15954 and CDD Account No. 305.CD23A.62450.

RECOMMENDATION:

Staff recommends that the Council adopt the proposed resolution approving the final change order for Bid Schedule No. 1209, Sidewalk Repair Project.