PURPOSE

The purpose of this report is twofold:

1. To provide the City Council with an opportunity to discuss its Fiscal Year (FY) 2006-2007 goals as requested during the Council�s Goal Setting Workshop.

2. To present the proposed FY 2006-2007 Annual Work Program and Performance Indicators. 

BACKGROUND

Goal Setting Workshop

Prior to the start of each fiscal year, the City Council holds a Goal Setting Workshop.  The purpose of the workshop is to 1) review the City Council�s expectations of staff; 2) review its expectations of how its members will work together; 3) appoint City Council/Redevelopment Agency liaisons to Council/Board committees; and 4) give each Council Member an opportunity to list his or her top goals for the upcoming fiscal year. 

Annual Work Program

In 2000, the City Council adopted a 10-Year Strategic Plan entitled Embarking on a New Millennium (2001-2010).  This Strategic Plan identifies and defines strategic priorities and includes corresponding goals and sub-goals that are designed to direct future actions by the City government to achieve the vision of the plan.

The Annual Work Program is used as a management tool to identify, prioritize, and monitor the City's projects in accordance with the Strategic Plan.  Items included in the Work Program are organized under the seven goals identified in the Strategic Plan document:

Section A       Quality of Life and Sense of Community - To insure that the City retains a sense of community and high quality of life characterized by permanent residency in well maintained and attractive single and multi-family neighborhoods suitable for all ages and socio-economic groups.

Section B       Quality and Clean Development - To provide and further enhance a strong economic base by encouraging quality and clean retail commercial and industrial development that is compatible within a community of homes.

Section C       Fire and Police Services - To provide cost effective, quality safety services and facilities that result in the provision of a safe environment so that citizens are secure in pursuing their professional and personal activities.

Section D       Parks and Library - To provide and enhance the high level of leisure, information and other human services available to Burbank citizens.

Section E       Environment and Infrastructure - To enhance the role of the City as a leader in the effort to protect the environment and preserve our natural resources while continuing to provide and enhance the essential public works and infrastructure of the City.

Section F       General City Operations - To provide municipal government leadership which is open and responsive to its residential and corporate constituents and is characterized by stability, confidence in the future and cooperative interaction among civic leaders, residents, business people and City staff, while recognizing and respecting legitimate differences of opinions on critical issues facing the City.

Section G       Fiscally Responsible City Government - To operate the City government in a fiscally and managerially responsible and prudent manner.

Generally, the Annual Work Program document reflects the work items identified by each department and suggested by the City Council during the past year, the Council�s Goal Setting Workshop, and the annual budget study sessions.  Listing all the specific objectives together in one document allows the City Council, City staff, and the public an opportunity to comprehensively review the City's Annual Work Program.

Performance Indicators

Performance Indicators are used by the City to assess how efficiently and effectively programs and activities are provided and determine whether organizational goals are being met.  Specifically, the City�s programs and services are measured so that we can ascertain the following: 1) How well are our services being delivered?; 2) Are planned accomplishments being met?; 3) Are community problems being solved?; and 4) Are our residents/customers satisfied with the results?  Performance Indicators have become an integral part of the budget process for most cities and are a needed component to compete for state and national budget awards.

Analysis

The City Council held its annual Goal Setting Workshop for FY 2006-2007 on May 6, 2006.  During the Goal Setting Workshop, each Council Member had the opportunity to list his or her top three goals for the upcoming fiscal year, which are included with this report as Attachment 1.  Staff is providing this information to give the City Council an additional opportunity to further discuss individual Council Members� goals, and if desired by the Council, to work together to combine these individual goals into a consensus list of Council goals. 

In an effort to clearly link the Work Program to the Council Member�s individual goals, staff is also providing Attachment 2, which lists related Work Program items under each individual Council Member goal. 

In conjunction with the Council�s Goal Setting Workshop, several Council Members have expressed a desire to further enhance the City�s efforts to provide citywide and neighborhood celebrations and community outreach events.  As a starting point for the Council�s discussion, staff has provided a list of events and out reach activities currently organized or attended by the City, which is included as Attachment 3.  This listed focuses on activities conducted by the Community Development Department, the Library Services Department, and the Park, Recreation and Community Services Department; however, it is important to note that many departments, including Public Works, Burbank Water and Power, Police, and Fire, also participate in numerous events sponsored both the City and by other community entities. 

The proposed FY 2006-2007 Annual Work Program is included with this report as Attachment 4 and contains over 275 items, including various capital improvement projects.  Also included are the FY 2006-2007 Performance Indicators as Attachment 5.  Over the next several Council meetings, each department head will present his or her proposed FY 2006-2007 Annual Work Program and Performance Indicators for the City Council�s review and be prepared to answer any questions from the Council.  The presentation schedule is as follows:

Staff continues to believe that the Annual Work Program and Performance Indicators are effective project tracking and work quality measurement tools that assist the Council in achieving the Strategic Plan goals as well as the annual goals identified by the Council during its Goal Setting Workshop. 

RECOMMENDATION

Staff recommends that the Council discuss the individual Council Members� goals for the upcoming fiscal year and provide any additional direction to staff as may be desired. 

Staff further recommends that the City Council review the proposed FY 2006-2007 Annual Work Program and Performance Indicators per the proposed presentation schedule and provide input and direction as necessary. 

Attachments

Attachment 1 � FY 2006-2007 Individual Council Member Goals  

Attachment 2 � FY 2006-2007 Individual Council Member Goals with Work Program Items

Attachment 3 � List of Current Citywide Celebration

Attachment 4 � FY 2006-2007 Annual Work Program

Attachment 5� FY 2006-2007 Performance Indicators

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