PURPOSE

The purpose of this report is to request City Council adoption of the proposed resolution revising the specifications for the classifications of Legal Secretary (CTC No. 0480) and Legal Secretarial Clerk (CTC No. 0481), as shown in the attachments.

BACKGROUND

The nature of the work for these two titles has evolved and changed over the years.  The emphasis has gone away from typing and transcribing to organizing and calendaring work for the attorneys.  While attorneys do most of their word processing, heavier work loads require assistance in organizing case loads and calendaring.  The City Attorney�s Office has recognized these changes and is revising the specifications accordingly. These changes will more closely reflect the work required and currently performed in these positions. 

ANALYSIS & CONCLUSION

It is counter productive to have classifications that do not accurately describe the work performed by incumbents.  The changes to these two specifications take the necessary steps to correct this issue by reflecting the current essential functions of the positions.  The changes will also assist in the recruitment and retention of qualified individuals by eliminating requirements no longer necessary to successful perform the duties of the positions. 

These classifications will remain subject to the Civil Service Rules and the Fair Labor Standards Act (FLSA) and will not be included in the City�s Conflict of Interest Code.  The Burbank City Employees� Association (BCEA) will continue to represent these classifications and the BCEA has been advised of these revisions.  The City Attorney concurs with these recommendations.  The Civil Service Board reviewed these revisions at their regularly scheduled meeting on March 1, 2006 and recommended approval of these changes to the Council.

FISCAL IMPACT

There is no fiscal impact from the revisions of these specifications as the current salary ranges for these positions will be maintained.

RECOMMENDATION

Staff recommends that the City Council adopt the resolutions revising the specifications for the classifications of Legal Secretary (CTC No. 0480) and Legal Secretarial Clerk (CTC No. 0481), as shown in the attachments.

Respectfully submitted,

Judie Sarquiz

Management Services Director