RESOLUTION APPROVING CONTRACT DOCUMENTS AND AWARDING A CONSTRUCTION CONTRACT FOR BID SCHEDULE NO. 1194 - PHASE II-B LINER INSTALLATION, BURBANK LANDFILL NO. 3

PURPOSE:

To request Council approval of contract documents and award of a construction contract for Bid Schedule 1194 (BS 1194) - Phase II-B Liner Installation, Burbank Landfill No. 3.

BACKGROUND:

The Burbank Landfill No. 3 is a Class III, non-hazardous waste landfill located in the northern portion of the City.  The landfill is regulated under  several permits issued by the Los Angeles Regional Water Quality Control Board (RWQCB), the California Integrated Waste Management Board, the South Coast Air Quality Management Board, and the County of Los Angeles Department of Health Services.  This project is an element of the overall and ongoing landfill operations for which a mitigated negative declaration was adopted as part of Conditional Use Permit No. 2000-16 approved by the City of Burbank Planning Board Resolution No. 2802 on November 13, 2000.

The work described in BS 1194 is a requirement of the landfill�s operating permits.  It includes approximately 96,000 cubic yards of subgrade preparation followed by construction of a leachate collection and removal system (LCRS).  The LCRS consists a geosynthetic clay liner and high-density polyethylene liner system as required by the federal Resource Conservation and Recovery Act (RCRA) Subtitle D regulations.  

ANALYSIS:

BS 1194 was advertised for bids on September 7 and September 10, 2005. Ten copies of the bid were purchased from the Financial Services Department, and five potential bidders attended the mandatory pre-bid conference held on September 29, 2005.  A bid opening was held on October 18, 2005, at which one (1) bid was received in the amount of $675,260.00, as shown on Exhibit A.

Sukut Construction, Inc. of Santa Ana, California submitted the single bid of $675,260.00, which is 17 percent above the engineer�s estimate of $577,000.  Given the current regional demand for specialty landfill liner contractors and the nationwide escalation in construction costs, staff feels that rejecting this bid and rebidding the project would likely result in even higher bids.

Sukut Construction, Inc. has previously performed similar work at landfills for various other local governmental agencies, who reported excellent results.  Construction of this project is planned to occur between December 2005 and February 2006.  The work is to be completed within 60 consecutive calendar days.

FISCAL IMPACT:

Sufficient funding for this project is available in Account No. 498.PW31B.15012.0000.14973.  No refuse rate increase will be required because of this project.

RECOMMENDATION:

Staff recommends that the Council adopt the proposed resolution approving contract documents and awarding a construction contract for the Bid Schedule 1194 - Phase II-B Liner Installation, Burbank Landfill No. 3.

Attachments:  Exhibit A

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