PURPOSE

Staff is requesting Council approval of contract documents and award of a construction contract for Bid Schedule No. 1126, Public Works Fleet Services Repair Shop Modification Project.

BACKGROUND

In accordance with the Council�s strong commitment to a clean environment, the City has purchased 78 alternative fuel vehicles over the past five years including refuse trucks, street sweepers, sedans and several other light and heavy duty vehicle types. 

In order to provide a safe working environment in which to repair and maintain our CNG and hydrogen fueled vehicles, the Fleet Services repair shop must be modified.  Unlike diesel fuel and gasoline, CNG and hydrogen fuels are of a gaseous nature and are lighter than air.  Any fuel which may leak would rise and collect at the ceiling of the repair shop, creating potentially hazardous working conditions. 

Staff hired an alternative fuels facility design firm, Fuel Solutions, to design and oversee modifications to the Public Works Fleet Services repair shop.  Installing a full time, sensor monitored and activated air ventilation system will provide six new air changes per hour inside the shop to create a safe working environment.  The project will include the installation of sixteen (16) fans that will run during all business hours, meeting the requirements of the Burbank Fire Department.  During non-business hours, sensors will monitor for the presence of any flammable gas in the repair shop and will automatically turn on the fans, open shop doors and alert the Fire Department if a leak is detected.  This project also includes the addition of a back-up generator that will power the air ventilation system in the event of a power outage. 

ANALYSIS

Bid Schedule No. 1126 was advertised in the Burbank Leader on May 28, 2005 and June 1, 2005.  Seven (7) copies of the bid were taken out, and only one (1) bid was received at the bid opening on July 5, 2005 (Exhibit A).  Weaver Electric, Inc. of Anaheim, California submitted a bid of $1,396,193, which is 32% higher than the original engineer�s estimate of $950,000.  It is the opinion of staff and its consultant that re-bidding the project will likely result in substantially higher bids due to the recent rise in construction costs and the current abundance of construction work.

Our consultant, Fuel Solutions, has worked with Weaver Electric, Inc. in the past on several projects and attests to the bidder�s reliability to deliver satisfactory results.  

This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15031 (d) and (f) of the State CEQA guidelines.  

FISCAL IMPACT

Sufficient funding for the project is currently available in project number 13714. 

RECOMMENDATION

Staff recommends Council approval of the resolution approving contract documents and awarding a construction contract to Weaver Electric, Inc. for Bid Schedule No. 1126, Public Works Fleet Services Repair Shop Modifications.

Attachment:  Exhibit A

EXHIBIT A

Bid Schedule No. 1126

Public Works Fleet Services Repair Shop Modification Project

Bid Schedule No. 1126 advertised in the Burbank Leader on May 28, 2005 and June 1, 2005.  Seven (7) copies of the bid were taken out and One (1) bid(s) were received at the bid opening.  There was no response from:

Fleming Environmental Inc                                         West Mark Sales

Orange County Builders Inc                                       Taft Electric Co

Anderson Air Conditioning                                          PCN3 Inc

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