Council Agenda - City of Burbank

Tuesday, October 4, 2005

Agenda Item - 12

 

 
                                  BURBANK POLICE DEPARTMENT
                                                  MEMORANDUM
 
 

 

DATE: October 4, 2005
TO: Mary J. Alvord, City Manager
FROM:

Thomas Hoefel, Chief of Police

Jennifer Wyatt, Information Technology Director 

By:  Janice Lowers, Captain, Investigations Division

Maria Lopez, Information Systems Analyst IV
SUBJECT: APPROVAL TO ENTER INTO AGREEMENTS WITH COMPUDYNE FOR THE UPGRADE OF THE POLICE PUBLIC SAFETY SUITE SYSTEM  

 

PURPOSE

 

This report requests Council approval to enter into agreements with CompuDyne (formerly Tiburon) for the upgrade/implementation, licensing, and maintenance of a Public Safety Suite (PSS) to replace the existing Police Department Public Safety Computer System.  Included with the upgrade are Computer Aided Dispatch (CAD), Records Management (RMS), and Mobile Data Computer (MDC) systems which will replace the aging and outdated Public Safety System. 

 

BACKGROUND

 

At the March 15, 2005 City Council meeting, staff requested and received approval to negotiate an agreement with CompuDyne for the replacement of our 20 year old Public Safety System, Tiburon Phoenix.  The current system is running on antiquated technology that is no longer supported and cannot be used with the new applications that have been added over the years such as the Automatic Vehicle Locator, Mobile Data Computers, and PC technology.  The proposed upgrade will provide the Burbank PD with a CAD module which supports dispatching and incident control for law enforcement, and RMS, a management module for the capture, control, dissemination and retrieval of incident and person records. 

 

ANALYSIS

 

With the assistance of Thayer Consulting, staff has successfully negotiated agreements with CompuDyne.  These include: Software Upgrade Implementation Agreement (SUIA) including a detailed Statement of Work; Software License Agreement (SLA); and Maintenance Support Agreement (MSA).  With your approval, the project would tentatively begin in October 2005 with an anticipated completion date of April 2007.

 

FISCAL IMPACT

 

The total project cost for Fiscal Years 2005-06 through 2011-12 has been calculated at $2,703,251.  At the February 15, 2005 Council meeting, $1.5 million was identified for this project and appropriated into a holding account in Fund 537.  These funds, along with the specified Police System upgrade accumulations to Funds 533 and 537 during the identified fiscal years will cover the entire cost of the project.  The attached cost plan outlines the project.

 

RECOMMENDATION

 

Staff requests that the City council adopt a resolution authorizing the Burbank Police Department to enter into agreements with CompuDyne for the Public Safety Suite System upgrade and implementation, software licensing, and system maintenance in an amount not to exceed $2,703,251.00.

 

Thomas Hoefel

Chief of Police

 

Jennifer Wyatt

Information Technology Director

 

 

 

POLICE SAFETY SUITE
                   
                 
FUNDING SUMMARY 2004-05 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Total
Current Appropriation (537.PD01A.15112.0000.15788) $1,500,000               $1,500,000
Fund 533     $843,025 $282,222 $78,004       $1,203,251
TOTAL $1,500,000   $843,025 $282,222 $78,004       $2,703,251
                   
                   
COST SUMMARY 2004-05 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Total
Software and Implementation Services   $692,309 $746,801           $1,439,110
Equipment and Third-Party Software   $191,959             $191,959
Reports Creation     $30,000           $30,000
Software Escrow   $3,200             $3,200
Software Licenses Sales Tax   $15,714 $10,476           $26,190
Equipment and Third-party Software Sales Tax   $18,696             $18,696
                                   36-month hardware warranty            $    16,000  $    16,000  $    16,000  
                   
Total Project Price, including tax                 $1,709,155
                   
Annual Maintenance       $110,500 $116,025 $121,826 $127,918 $134,313 $610,582
Third-party Annual Maintenance       $4,790 $5,030 $5,281 $5,545 $5,822 $26,468
                   
Total Maintenance Price                 $637,050
                   
Estimated Over-time   $50,000             $50,000
Contingency (30%)   $232,053             $232,053
                   
TOTAL   $1,203,931 $787,277 $115,290 $121,055 $143,107 $149,463 $156,136 $2,676,258

 

 

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