PURPOSE

To request Council approval of amendment number 4 to the Architectural Services Agreement between the City of Burbank and Leo A. Daly Company.

BACKGROUND

On November 23, 2004, the Council directed staff to proceed with completion of the Construction Document Phase for the Community Services Building (CSB) Project. Staff effectively managed to value engineer more than $2.47M from the Design Development Phase prior to presenting the program to City Council.  However, staff was tasked to continue its diligent efforts to identify additional opportunities to further reduce Project costs, with an emphasis on the construction program which represents about 78% of the total Project budget. 

Since that time, the Project Team, together with the Development Overview Committee, has been involved with an on-going dialogue to determine effective cost reduction opportunities without impacting the Project�s quality and functionality.  Although the $4,385 PSA Amendment is nominal in cost, it exceeds the cumulative $50,000 PSA change threshold (or 10% of the original PSA amount, whichever is less) requiring City Council approval. 

Prior Daly amendments include the following:

1. The first amendment issued in February 2004 for $241,975 was to complete an Abbreviated Design Development Phase effort.  These design services improved the building�s efficiency, program, and aesthetics while improving quality and functionality.  This amendment was authorized by Council Resolution #26,674 adopted on March 2, 2004.

2. The second amendment for $14,580 was issued in August 2004 and provided specialty engineering services to design a more cost effective Smoke Evacuation System required for the atrium space.  This effort resulted with a reduction of mechanical equipment capacity and more than offset this design service cost.

3. The third amendment for $39,960 was completed in January 2005 to retain a specialty design consultant for the Project�s water feature at the main entrance and for civil engineering services to modify the current Third Street width design that was re-widened by 5�-0� to accommodate the inclusion of a bicycle corridor.

4. The proposed fourth amendment for $4,385 will provide services to focus on selective cost cutting opportunities to further reduce the anticipated construction cost for the accepted program.

ANALYSIS

Council directed staff to proceed with the completion of the Construction Documents (CDs) Phase on November 23, 2004.   Leo A. Daly (Daly) proceeded in good faith to complete the program design as presented to City Council.  Staff will meet with Daly and Turner Construction to identify further cost cutting scope and/or quality measures to be subsequently implemented during the final CD effort. 

Although these cost cutting measures and their anticipated construction savings have yet to be qualified, staff maintains that as a result of this latest value engineering effort, that it will fully comply with the Council�s directive to further reduce the Project�s overall anticipated cost.  The anticipated construction savings will be identified during the development of the Guaranteed Maximum Price effort and will be discussed as part of the staff report to Council at the end of the Construction Documents Phase effort.

SCHEDULE IMPACT

The Project�s overall completion period will be delayed by no more than two (2) months as a result of these professional services.  The Architect�s design activities are on the critical path and subsequent design related decisions will impact the Architect�s ability to fully proceed with the Construction Documents completion effort.

FISCAL IMPACT

There is no fiscal impact if Council approves the amendment for these additional professional services.  The funding source will be drawn from the �Project Contingency� line item budget of $1,307,536 established as part of the Design Development Phase presented to Council on November 23, 2004.  Sufficient funds are available in Project No. 11915 to afford these professional services.

RECOMMENDATION

Staff recommends the Council adopt the proposed resolution.

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