Council Agenda - City of Burbank

Tuesday, March 22, 2005

Agenda Item - 5


 

                                               CITY OF BURBANK
                                   PUBLIC WORKS DEPARTMENT
                                                  MEMORANDUM

 

DATE: March 22, 2005
TO: Mary J. Alvord, City Manager
FROM: Bruce S. Feng, Deputy City Manager/ Public Works and Capital Projects
SUBJECT: Resolution Authorizing Execution of a program supplement agreement with the California Department of Transportation (Caltrans) for the funding of Bid Schedule No. 1144, Magnolia Boulevard Improvement Project Caltrans Project No. STPL 5200(018)


Purpose

 

To obtain Council authorization to execute a Program Supplement Agreement with the California Department of Transportation (Caltrans) for the funding of Bid Schedule No. 1144, Magnolia Boulevard Improvement Project.

 

Background

 

This project will resurface Magnolia Boulevard between Keystone Street and Clybourn Avenue.  The scope of work also includes the repair of concrete improvements, and pedestrian ramp upgrades.

 

Analysis

 

Caltrans' "Request for Authorization for Construction" process requires the submittal of several different forms.  Between June 2003 and May 2004, Staff submitted, revised and resubmitted these forms to Caltrans for approval.  This culminated with the submittal of Bid Schedule 1144, Magnolia Boulevard Improvement Project plans and specifications to Caltrans for "Authorization to Proceed with Construction".   Project approval notification was received in June 2004.

 

In order to secure the available funds and receive construction reimbursement on this project, the City must execute Program Supplemental Agreement No.  M012 to Administering Agency-State Agreement for Federal-Aid Projects No. 07-5200 dated June 15, 2004.

 

An environmental review categorized this project as exempt by Categorical Exemption under CEQA Section 15301.

 

Construction of the project is planned to start in October 2005 and be completed in early December 2005.

 

Fiscal Impact

 

This program provides an 88.6 percent reimbursement of construction costs.  The engineer�s estimate for construction of this project is $1,039,038 of which $919,860 will be reimbursed by Caltrans (Federal funds).  The local match of $119,178 is available in project number 13747.

 

Recommendation

 

Staff recommends that the Council adopt the resolution authorizing execution of Program Supplemental Agreement No. M012, for Bid Schedule No. 1144, between the City of Burbank and California Department of Transportation, and authorize Bruce S. Feng, Deputy City Manager/ Public Works and Capital Projects, to execute the agreement.

 

 

 

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