PURPOSE:

To request City Council approval of the final change order for Bid Schedule No. 1154 (2003-2004 CDBG Street, Alley, Sidewalk, and Pedestrian Ramp Project).

BACKGROUND:

In FY 2003-2004, the City Council approved an appropriation of $803,969.30 in CDBG funds for the Public Works Department to construct streets, alleys, sidewalks, and pedestrian ramps.

The scope of work of this project consisted of reconstruction of Olive Avenue from First Street to Third Street, sidewalk repairs, and reconstruction of pedestrian ramps along this segment of Olive Avenue. The project also reconstructed the alley west of Buena Vista Street between Burbank Boulevard and Jeffries Avenue (Exhibit A).

Bid Schedule No. 1154 was advertised for construction bids in January 2004. A bid opening was held in March 2004. Kalban, Inc. of Sun Valley, California, submitted the lowest bid of $598,010.88, 25.2% below the engineer�s estimate of $800,000.00. The contract was awarded to KALBAN, Inc. in April 2004, and construction took place from June through July 2004.

ANALYSIS:

To increase public safety during construction and to allow better traffic circulation in the City Center, Public Works staff directed the contractor to furnish and install advanced warning signs on streets leading to the construction site, and to provide traffic detour striping on Olive Avenue, First Street, and San Fernando Road. In addition, as part of coordinating the sequence of construction of this project with that of the Burbank Civic Plaza, staff directed the contractor to provide lane closure and traffic control on Third Street, north and south of Olive Avenue. This allowed material deliveries to Burbank Civic Plaza to continue uninterrupted from Third Street while the south side of Olive Avenue was under construction.

In addition to the above items, this change order includes extra costs involved in:

• Removal and reconstruction of 3,069 square feet of asphaltic concrete at First Street and Third Street intersections to provide a smooth transition from old to new surface.

• Excavation, removal, and disposal of an additional six inches of concrete, covering a 6,800 square foot area, encountered beneath the existing concrete at the San Fernando Boulevard intersection.

• Repair of existing traffic detector loops conduit prior to installation of new loops.

• The final as-built quantity adjustments of the project.

FISCAL IMPACT:

This change order results in a total increase of $72,156.10 in the contract price (12.1% above the original contract amount), for a revised contract amount of $670,166.98, which is 16.2% below the engineer�s estimate; therefore, sufficient funding is available with appropriated CDBG funds in Account Number 122-CD25A-63051-1041.

RECOMMENDATION:

Staff recommends that the City Council adopt the proposed resolution approving the final change order for Bid Schedule No. 1154 (2003-2004 CDBG Street, Alley, Sidewalk, and Pedestrian Ramp Project).

go to the top