PURPOSE:

To obtain City Council approval authorizing the City Manager, or her designee, to approve the second amendment to the Joint-City Agreement, concerning the acquisition and operation of a replacement sewer TV van.

BACKGROUND:

In 1987 the City of Burbank joined with the cities of Pasadena and Glendale to purchase a sewer TV van.  This original unit was shared equally between the three cities on a rotational basis.  The City of Glendale maintained the van. Each participating city reimbursed Glendale for the ongoing maintenance of this equipment. 

In 1995 the three cities entered into a first amendment to our cooperative agreement to purchase a second sewer TV van and share the cost of its maintenance and operation.  At that time the 1995 unit became the primary unit and the 1987 unit was used when the 1995 unit was in for service, or during emergencies, or for special projects. 

ANALYSIS:

The proposed resolution authorizes the City of Burbank to enter into a second amendment to the agreement with the City of Pasadena and the City of Glendale for the purpose of acquiring and operating a sewer TV van to replace the unit purchased in 1987. The unit purchased in 1987 is no longer serviceable.  The new unit is scheduled for use by July 1, 2004.  The unit purchased in 1995 will become the back up unit and the 1987 unit will be salvaged and credited to the purchase of the new van.

Over the years the joint purchase and use of the sewer TV van has lessened the cost impact for each of the cities involved.  Each city has benefited from the use of the camera equipment.  This equipment allows City crews to view the interior of our sewer system and correct minor problems.  The videotape feature provides a historical record of the condition of the system, which is useful in showing and explaining abnormalities and maintenance requirements. 

Glendale will remain the lead agency in the maintenance of this vehicle and equipment and in all other responsibilities set forth in the original 1987 Agreement.

FISCAL IMPACT:

The total cost of the replacement van/equipment is $199,551.30.  This cost will be shared equally by each city involved.  Public Works has budgeted to pay for Burbank' one third share of $66,517.10.  There are sufficient funds in the Water Reclamation and Sewer Fund account no. 494-PW23D-15041.

RECOMMENDATION:

Staff recommends that the City Council adopt the resolution authorizing the City Manager, or her designee, to approve the second amendment to the Joint-City Agreement, concerning the acquisition and operation of a replacement sewer TV van.

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