PURPOSE:

Staff requests City Council approval of a change order for Bid Schedule No. 1118, Verdugo Recreation Center Elevator Project.

BACKGROUND:

In 1996, the City developed an Americans With Disabilities (ADA) Transition Plan which identified building modifications needed in order to comply with the recently passed Americans With Disabilities Act. The construction of an elevator at Verdugo Recreation Center was not required under the Act but was desired by the City in order to provide access to the recreation center to persons with disabilities.  In Fiscal Year 1999/2000, Community Development Block Grant (CDBG) funding was allocated for the design of the elevator.  In Fiscal Years 2000/2001 and 2001/2002, additional CDBG funding for 100% of the estimated cost of construction was allocated.

Bid Schedule 1118 was advertised in February 2002, resulting in two contractors submitting bids ranging from $129,550 to $186,800.  In September 2002, the City Council approved contract documents and awarded a construction contract to KD Construction.   The scope of work for this project included the construction of a two-stop passenger elevator for ADA access to the second floor of the Verdugo Recreation Center.

ANALYSIS:

The original construction contract price of $129,550 has increased by $18,788.74, or 14.5%, bringing the total to $148,338.74.  This increase is due to modifications in the contract scope of work.

During construction, the City directed the contractor to implement several modifications, which included the following:

�        Install an elevator sump pump ($6,994.23).  This was a new requirement from the California Occupational Safety and Health Act that was implemented between the time the plans and specifications were developed and the end of construction project. 

�        Change the concrete masonry unit front elevator wall to a poured-in-place concrete wall per the request of the Building Inspector ($10,831.25).

�        Close a four inch gap between the elevator shaft and the existing building and install cabinets to house a security television monitor ($963.26).  Due to the close proximity of the elevator and the existing window and walls, the contractor could not properly finish the wall adjacent to the elevator and need to devise an alternative way to close the gap. The contractor also installed cabinets on the wall to house a security television monitor.

The final change order resulted in an additional cost of $18,788.74, which increased the original contract of $129,550 by 14.5%.  The project manager has compared the cost of the proposed change order to similar construction previously completed and against industry standards for these types of projects and concluded that the cost of the change order is reasonable and competitive.  The total cost of the project with the change orders is $148,338.74.

FISCAL IMPACT:

A total of $129,550 was originally made available for this project in account numbers 122.CD25A.63051.1002 ($38,050) and 122.CD25A.62170.0000.12243 ($91,500).  An additional $18,788.74 is available in account number 122.CD25A.63051.1002 to fund this change order. 

RECOMMENDATION:

Staff recommends that the City Council adopt the proposed resolution approving the change order for Bid Schedule No. 1118, Verdugo Recreation Center Elevator project.

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