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Present- |
Council Members Campbell, Golonski, Ramos, and Vander Borght. |
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Absent - - - - |
Council Member Murphy. |
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Also Present - |
Ms. Alvord, City Manager; Mr. Barlow, City Attorney; and, Mrs. Campos,
City Clerk.
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Oral
Communications |
There was no response to the Vice Mayor�s invitation for oral
communications on Closed Session matters at this time.
|
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4:38 P.M.
Recess |
The Council recessed at this time to the City Hall Basement Lunch
Room/Conference Room to hold a Closed Session on the following:
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|
a. Conference with Legal Counsel � Anticipated Litigation (City as
possible plaintiff):
Pursuant to Govt. Code �54956.9(c)
Number of potential case(s): 1
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b. Conference with Legal Counsel � Anticipated Litigation (City as
potential defendant):
Pursuant to Govt. Code �54956.9(b)(1)
Number of potential case(s): 2
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c. Conference with Real Property Negotiator:
Pursuant to Govt. Code �54956.8
Agency Negotiator: Community Development Director/ Susan Georgino.
Property:
Approximately 2,875 square feet of the northwestern corner of 1200 Flower
Street. Generally located on Flower Street near the border of the City of
Glendale.
Parties with Whom City is Negotiating:
Home Depot USA, Inc., 3800 West Chapman Avenue, 5th Floor,
Orange, CA 92868.
Name of Contact Person:
Jeff Nichols, Home Depot USA, Inc.
Terms Under Negotiation:
Price and terms of payment of potential acquisition of easement, lease,
fee grant or other transfer of property.
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d. Conference with Labor Negotiator:
Pursuant to Govt. Code �54957.6
Name of the Agency Negotiator: Management Services Director/Judie
Sarquiz.
Name of Organization Representing Employee:
Represented: Burbank City Employees Association, Burbank Management
Association, International Brotherhood of Electrical Workers, Burbank
Firefighters Association, Burbank Firefighters Chief Officers Unit, and
Burbank Police Officers Association; Unrepresented, and Appointed
Officials.
Summary of Labor Issues to be Negotiated:
Contracts for Fiscal Year 2004-05.
|
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Regular Meeting
Reconvened in
Council Chambers |
The regular meeting of the Council of the City of Burbank was reconvened
at 6:46 p.m. by Mrs. Ramos, Vice Mayor.
|
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Invocation
|
The invocation was given by Reverend Ron Degges, Little White Chapel.
|
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Flag Salute
ROLL CALL |
The pledge of allegiance to the flag was led by Mr. Barlow, City Attorney.
|
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Present- |
Council Members Campbell, Golonski, Ramos, and Vander Borght. |
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Absent - - - - |
Council Member Murphy. |
|
Also Present - |
Ms. Alvord, City Manager; Mr. Barlow, City Attorney; and, Mrs. Campos,
City Clerk.
|
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301-1
Arbor Day |
Vice Mayor Ramos
presented a proclamation in honor of Arbor Day to Shelley Davis and Linda
Silva, representing the Burbank Civic Pride Committee.
|
|
301-1
Building Division�s Student Design
Competition |
Mrs. Georgino,
Community Development Director, introduced the Building Division�s Student
Design Competition. Tom Lim and Donielle Larson, Plan Checkers, gave a
brief explanation of the competition program and recognized the judges:
Council Member Vander Borght; Margaret Taylor, Planning Board Vice Chair;
and, Chiao Clerkin, Architect. Mayor Murphy presented Certificates of
Recognition to the following John Burroughs High School Team members for
most creative vision: Javier Badillo; David Lopez; Lily Ana Morejon; and,
Dena Williams, Teacher. Mayor Murphy also presented certificates to the
following Burbank High School Team members for the best overall concept:
Ryan Babroff; Kathy Cabrera; Luis Ceballos; Carrie Robles; Nadia Vielma;
Kenny Lopez; Oscar Cabrera; and, Bob Shaw, Teacher.
|
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301-1
United Way of
Greater Los
Angeles |
Vice Mayor Ramos
invited Frank J. Chimarusti, Vice President, San Fernando Valley United
Way of Greater Los Angeles, to the podium to make a presentation. With
the aid of a PowerPoint presentation, he described the programs and
accomplishments of United Way and invited Jim Leahy, Board Member, who
presented a plaque to Vice Mayor Ramos in appreciation for the City�s
support to United Way of Greater Los Angeles.
|
|
Reporting on
Closed Session |
Mr. Barlow reported on the items considered by the City Council during the
Closed Session meetings.
|
|
406
Airport Authority
Meeting Report |
Commissioner Wiggins
reported on the Airport Authority meeting of March 1, 2004. He stated
that the Authority: received a commendation letter from the Federal
Aviation Administration (FAA) upon completing five years of inspections
under FAA Rule 139 with no incidents; approved adjusting the valet parking
rates by a 28-cent increase, bringing the cost up to $3.50 per car;
awarded a contract to Kruger International in the amount of $485,000 to
replace 1,250 passenger seats in the terminal; awarded a contract in the
amount of $47,000 for landscaping requirements pertaining to the Desmond
Studio parking lot; and, approved the Mobile Source Emission Reduction
Strategy for $17,000 per on- and off-road vehicle to install emission
reduction devices. He also informed the Council that the Authority will
be pursuing a hybrid electric vehicle partnership and noted the
Authority�s continued disappointment with the Southern California
Association of Governments� aviation forecast.
Mr. Golonski
commended the Authority for their efforts with regard to addressing air
quality issues. He also suggested that the Authority consider pursuing
grants to make electric vehicles available for rent at the Airport.
|
|
Initial Open
Public Comment
Period of Oral
Communications |
Mrs. Ramos called for speakers for the initial open public comment period
of oral communications at this time.
|
|
Citizen
Comment |
Appearing to comment were
Howard Rothenbach,
stating that EV Rental is located on North Hollywood Way and noting a
missed opportunity to acquire natural gas vehicles; and, Mark Barton,
commenting on a Police Department investigation.
|
|
Staff
Response |
Members of the Council and staff responded to questions raised.
|
|
Agenda Item
Oral Communications |
Mrs. Ramos called for speakers for the agenda item oral communications at
this time.
|
|
Citizen
Comment |
Appearing to comment were
Cynthia Cavanaugh,
Development Chair of the Animal Shelter Volunteers, and Molly Stretten,
Vice President of the Animal Shelter Volunteers, in support of the
proposed Animal Shelter capital improvements and offering financial
assistance of funds raised by the Volunteers; Howard Rothenbach,
commenting on hybrid electric vehicles, Southern California Association of
Governments� projections and requesting a copy of the letter from United
Airlines to Mayor Murphy; David Piroli, commenting on the proposed
amendments to the Development and Community Services Building (DCSB)
Project and emphasizing the need for a community room; and, Mike Nolan,
commenting on the property at 1200 Flower Street, expressing support for
the Council�s consideration of appealing the approval of the Home Depot
Project and commenting on the DCSB Project.
|
|
Staff
Response |
Members of the Council and staff responded to questions raised.
|
|
Motion |
It was moved by Mr. Vander Borght and seconded by Mr. Golonski that "the
following items on the consent calendar be approved as recommended.�
|
|
Minutes
Approved |
The minutes for the regular meeting of January 20, 2004 were approved as
submitted.
|
|
1502
EZ Transit Pass
Program |
RESOLUTION NO. 26,671:
A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING THE EZ
TRANSIT PASS AGREEMENT REGARDING USAGE AND FARE REIMBURSEMENT BETWEEN THE
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND THE CITY OF
BURBANK.
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|
903
404
Area C JPA for
Disaster Preparedness
|
RESOLUTION NO. 26,672:
A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING THE JOINT
POWERS AGREEMENT TO PROVIDE FOR INTER-AGENCY COOPERATION DURING
DISASTERS. (DISTRICT AREA MANAGEMENT C � LOS ANGELES COUNTY OPERATIONAL
AREA).
|
|
Adopted |
The consent calendar was adopted by the following vote:
Ayes: Council Members
Campbell, Golonski, Ramos, and
Vander Borght.
Noes: Council Members None.
Absent: Council Member Murphy.
|
|
1207
Future Animal
Shelter Capital
Projects |
Captain Lowers requested
Council approval of the proposed Animal Shelter (Shelter) capital
improvements. She stated that the two major issues at the Shelter that
needed to be addressed included: traffic problems, noting that entering
and exiting the Shelter is difficult due to Empire Center traffic, narrow
street design, Right-Turn-Only signage when exiting the parking lot and
being able to enter the lot only from northbound Victory Place; and,
inadequate cat facilities, stating that the Shelter currently has no
observation room, maternity or feral cat area, poor design of the cat area
facilitates the spread of disease, there is inadequate ventilation due to
the open design of the existing kennels, and the space for incoming cats
and kittens, especially during peak cat breeding cycles, is insufficient.
She also noted a future possibility to relocate the Shelter to facilitate
the relocation of an adjacent railroad bridge.
Captain Lowers discussed
the efforts undertaken by staff and volunteers to upgrade the Shelter,
including: installing a new heating and air conditioning unit; new roof;
upgraded electrical panels; Right-Turn-Only and No-Left-Turn signage to
ensure safety for traffic entering and exiting the Shelter; establishing
the Kitten Foster Program to limit exposure of kittens to disease;
painting and providing floor covers; plumbing repairs; and, general
repairs and maintenance. She also informed the Council that staff was in
the process of: replacing existing food bowls with bowls that are mounted
off the kennel floor; acquiring disposable litter boxes; replacing current
disinfectant with a recommended stronger disinfectant; and, installing
hand sanitizers and dispensers in the cat rooms.
For mitigating traffic
issues, Captain Lowers reported that staff proposed keeping the existing
driveway as an entrance only and creating an exit only lane at the north
end of the property to direct traffic out of the Shelter to the northbound
lane on Victory Place at the two-lane junction. She explained that this
would ease the congestion created when employees and patrons are unable to
exit the Shelter due to the high traffic volume. She noted that changes
to the existing landscape and new signage would be required and stated
that reconstruction, including relocating existing art work, excavation of
the new 13-foot wide exit driveway and installation of base and paving,
would be completed in four to six weeks.
In order to create a
healthier environment for the cats, Captain Lowers stated that staff
proposed remodeling the existing cat room into two separate rooms; one for
a staff-only accessible maternity area and the other for cats available
for adoption. She added that the current cat hospital area would remain
structurally unchanged and would still be used as such, and the old dog
quarantine room which is unused due to drainage problems would be
remodeled to allow for an additional two rooms which will be used as an
observation room and a feral cat area. She also reported that new
Plexiglas kennels would be installed in each of the cat rooms as well as
100 percent air exchange ventilation systems to reduce the spread of cat
disease.
Captain Lowers also stated
that funding for this project was not included as part of the Fiscal Year
(FY) 2003-04 budget and added that staff recommended appropriating
$160,000 from the Holding-Capital Project Contingency account to the
Public Improvements-Animal Shelter Rehabilitation account to fund the
proposed improvements.
|
|
Motion |
It was moved by Mr. Golonski and seconded by Mr. Campbell that �the
following resolution be passed and adopted:�
|
|
1207
Animal Shelter
Improvement |
RESOLUTION NO. 26,673:
A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK AMENDING THE FISCAL
YEAR 2003-2004 BUDGET BY APPROPRIATING $160,000 FOR THE PURPOSE OF ANIMAL
SHELTER FACILITY IMPROVEMENT.
|
|
Adopted |
The resolution was adopted by the following vote:
Ayes: Council Members
Campbell, Golonski, Ramos, and
Vander Borght.
Noes: Council Members None.
Absent: Council Member Murphy.
|
|
1207
PSA w/Leo A.
Daly for Design
Development for
the DCSB |
Mr. Clifford, Capital Projects Manager, requested Council approval of an
amendment to the Professional Services Agreement (PSA) with Leo A. Daly
Company (Daly) to provide additional architectural design, specialty
consultants, and engineering services to complete an abbreviated Design
Development Phase for the Development and Community Services Building (DCSB)
Project. He then responded to public comment with regard to the use of
the community room; furniture purchase; change in atrium location to
center of building; and, cost of the building.
Mr. Clifford reported that on
October 14, 2003, the Council approved substituting the original DCSB
Project Architect Widom Wein Cohen O�Leary Terasawa with Daly, based on
the Oversight Committee�s recommendation that Daly demonstrated in-house
qualifications, project expertise and ability to successfully complete the
DCSB Project that had previously been placed on hold in late January 2003.
He added that
the DCSB Project was officially resumed on November 6, 2003 with a
kick-off meeting between Daly and the Oversight Committee to improve the
current design without compromising quality and function, and to
strategically pursue design systems and components that would net real
cost benefits. He added that an ensuing feasibility study reduced gross
building area by 4,082 gross square feet; reduced the floor usable area by
5,024 square feet, substantially maintained the building efficiency by
adding a main stair case and a two-story height community room;
consolidated and reduced storage areas; added program area by increasing
the One Stop Permit Center counters and functional area, a business center
for the Community Development Department and master control room for the
Public Information Office; reduced private office and work stations to six
configurations; and, simplified the structural grid.
Mr. Clifford added that the design services cost is $241,975 and is
comprised of $134,795 for redesign efforts; and, $107,180 for additional
lighting, audio visual and data telecommunications design services. He
also stated that the additional design services costs will be identified
through completion of the abbreviated design efforts, review of
pre-construction costs and completion of the revised project budget in
comparison to the Development Design baseline budget. He added that in
three months, a revised Project budget, schedule and conceptual design
elevation floor plans will be presented for Council approval and noted
that a savings of approximately $400,000 to $800,000 would be realized.
Mr. Clifford requested that the design services cost be drawn from the
Project Contingency Fund and that any savings realized be reverted back or
drawn from the Project budget. He affirmed that the savings were expected
to exceed the redesign costs.
Mr. Vander Borght
expressed support of approving the PSA amendment with the caveat that the
Project budget be reduced by a specified amount to commit staff to the
projected savings. He was not supportive of reverting the savings to the
Project Contingency Fund nor replacing furniture that is five years old.
He suggested that the Council reduce the Project budget by $600,000.
Mr. Golonski
inquired as to the need for an alternative Council Chamber with an
insignificant increase in seating capacity. He was supportive of
incorporating a community room but not of investing in broadcasting
equipment for the room.
In response to a
request by Mr. Campbell, Mr. McManus, Public Information Officer, stated
that staff would recommend installing the broadcasting cabling for
potential future uses. Mr. Campbell was supportive of the community room
use and suggested reducing the Project cost by $500,000. He also noted
that there may be a need for new furniture due to changes in space
configurations, but preferred addressing such issues in a better economic
climate.
Mrs. Ramos supported
the $600,000 benchmark reduction and stated that when the project is
presented to the Council in June 2004, the savings will have been
realized. She added that if market conditions change, the Council would
review the project and make the necessary adjustments.
Discussion ensued
regarding the proposed budget reduction amount, and Mr. Golonski suggested
directing staff to return with tangible reductions with an understanding
that the Council�s preference is to reduce the budget by $600,000. He
also suggested that any future program additions to the Project be
presented for Council approval.
|
|
Motion |
Following further deliberation on the matter, it was moved by Mr. Vander
Borght and seconded by Mr. Golonski that �the following resolution be
passed and adopted with the caveat that the Project budget be reduced by
$600,000:�
|
|
1207
PSA w/Leo A.
Daly for Design
Development for
the DCSB
|
RESOLUTION NO. 26,674:
A RESOLUTION OF THE COUNCIL OF THE CITY OF BURBANK APPROVING AMENDMENT NO.
1 TO AGREEMENT FOR ARCHITECTURAL SERVICES BETWEEN THE CITY OF BURBANK AND
LEO A. DALY COMPANY.
|
|
Adopted |
The resolution was adopted by the following vote:
Ayes: Council Members
Campbell, Golonski, Ramos, and
Vander Borght.
Noes: Council Members None.
Absent: Council Member Murphy.
|
|
1503
1504
BWP Monthly
Operating Report |
Mr. Davis, General Manager, Burbank Water and Power (BWP), presented BWP�s
monthly Water and Power Operating Report. He stated that water
quality continued to meet or exceed State, Federal and the administrative
standards set by the Council.
Mr. Davis reported
that water operations were on budget; the target for electric reliability
was being met; and, that the restore time for power outages has improved.
He added that both retail and wholesale power costs are being managed and
reserves are steadily being built.
Mr. Davis informed
the Council that the Magnolia Power Project is continuing on schedule and
budget; the new customer information and billing system replacement
project will be completed ahead of schedule; and, additional fiber-optic
connections for NBC Studios, Warner Bros., Quest and Accent Media were
completed. He also noted that the deregulation process for gas
distribution was put on hold and commended the Council for their support
regarding the matter.
The Council noted and filed the report.
|
|
Final Open
Public Comment
Period of Oral
Communications |
Ms. Murphy called for speakers for the final open public comment period of
oral communications at this time.
|
|
Citizen
Comment |
Appearing to comment were
Dennis McCarthy, commercial real estate broker responsible for the
proposed Home Depot in Burbank, inquiring as to the Council�s concern
regarding the project; David Piroli, expressing appreciation for the
deliberation concerning the community room in the Development and
Community Services Building and commenting on the cost of chairs in the
Chamber; and, Mike Nolan, commenting on the square footage of the property
at the northwestern corner of 1200 Flower Street, inquiring how long the
City contemplates use of the City Hall Annex building and commenting on
the purchase of furniture.
|
|
Staff
Response
|
Members of the Council and staff responded to questions raised.
|
|
Adjournment |
There being no further business to come before the Council, the meeting
was adjourned at 9:34 p.m.
____________________________
Margarita Campos, City Clerk
|
