Council Agenda - City of Burbank

Tuesday, December 9, 2003

Agenda Item - 4

 

CITY OF BURBANK

PUBLIC WORKS DEPARTMENT

MEMORANDUM
 

 
DATE: December 9, 2003
TO: Mary Alvord, City Manager
FROM:

Bruce S. Feng, Deputy City Manager/Public Works and Capital Projects

By:  Kenneth Johnson, Traffic Engineer
SUBJECT: A RESOLUTION AUTHORIZING EXECUTION OF A SUPPLEMENTAL FUNDING AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION TO RECEIVE FEDERAL FUNDS FOR THE MEDIA DISTRICT INTELLIGENT TRANSPORTATION SYSTEMS (ITS) PROJECT

PURPOSE

 

Staff requests City Council authorization to execute a supplemental funding agreement with the California Department of Transportation (Caltrans) to receive $1,428,000 in federal funds for the Media District Intelligent Transportation System (ITS) Project. 

 

BACKGROUND

 

In March 2000, the City Council approved resolution no. 25,717 authorizing the submittal of a grant application for the Media District ITS Project.  The following January, the City Council approved resolution no. 25,922 authorizing the City Manager to enter into a Memorandum of Understanding with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the Media District ITS funding.  The California Transportation Commission has programmed funding for the project, and staff has submitted and received approval from Caltrans of all forms and processes needed to receive the federal funds.

 

On November 4, 2003, the City Council awarded the construction contract for bid schedule no. 1125, Construction of Media District ITS Project to Dynalectric.  The bid schedule combined the Media District ITS Project with two other grant funded projects, Regionwide Incident Management Strategies (RIMS) and Advanced Traveler Information System (ATIS) projects.

 

ANALYSIS

 

The final step in the funding process for the Media District ITS grant is to approve a Supplemental Agreement that will modify Administering Agency-State Agreement No. 07-5200 between Caltrans and the City of Burbank.  This master agreement identifies invoicing procedures and requirements to receive the grant funds, and it is amended each time a federally funded project is authorized.  The Supplemental Agreement will allow the City of Burbank to receive the federal funds programmed for the Media District ITS Project.

 

FISCAL IMPACT

 

The lowest bid for bid schedule no. 1125, Construction of Media District ITS Project was $1,878,184.36 from Dynalectric.  A total of $1,951,351.67 is currently available for this project from the following Oracle accounts:

 

  • Media District ITS     127.CD33A.700002.0000.12705              $1,749,921.67

  • RIMS                           127.CD33A.700002.0000.12704              $   140,000.00

  • ATIS                            127.CD33A.700002.0000.12703              $     61,430.00

 

By executing the Supplemental Agreement, the City will receive reimbursement of $1,482,000 in federal funds for the Media District ITS portion of bid schedule no. 1125.

 

RECOMMENDATION

 

Staff recommends that the City Council adopt the proposed resolution. 

 

 

 

 

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