PURPOSE:

To request City Council approval of a proposed resolution that authorizes the City Manager to accept $132,878.55 in FY 03-Part 1 State Homeland Security Grant Program (SHSGP) funds for the Fire and Police Departments, and amend the Fiscal Year (FY) 2003-04 budget by appropriating funds.

BACKGROUND:

The purpose of the FY 03-Part 1 SHSGP is to enhance the capabilities of state and local first responders by allowing for the purchase of advanced types of equipment to enhance homeland security. 

The Operational Area purpose of the FY 03-Part 1 SHSGP is to enhance and expand existing specialized resources that will improve the Operational Area�s ability to prepare for and respond to terrorism/weapons of mass destruction events, while providing an opportunity for cities that do not have these specialized resources to apply for funding to meet their needs for basic protection. 

This grant provides funding for terrorism equipment to improve the Operational Area�s capability to respond to terrorist incidents.  On June 18, 2003, an application was approved by the State of California�s Office of Homeland Security for FY 03-Part 1 SHSGP funding.  Prior to receiving funds, the City must meet the following requirements: an Equal Opportunity Employment Plan (EEOP) must be on file for review by the Office for Civil Rights upon request, a certification form must be completed, and an Operational Area Needs Assessment must be completed.  All requirements have been met.

DISCUSSION:

Grant funding will continue giving the highest priority to Personal Protective Equipment (PPE) and also enhance the Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) response capabilities of the entire Los Angeles Operational Area by enhancing and expanding existing specialized resources. 

We received priority for funding due to the fact that we already have a certified Hazardous Materials (Haz Mat) and Urban Search and Rescue (USAR) team.  The strategy of the Operational Area grant is to enhance the capability of local agencies to respond to terrorism incidents and is consistent with Fire and Police Department goals.  The Operational Area�s priorities are to provide personal protective equipment and enhance/expand existing specialized resources.

FISCAL IMPACT:

This is a reimbursement grant.  At this time, Staff is requesting that City Council accept the grant and appropriate from general fund balance to the following:  $75,350.62 to Fire Department account number 001.FD03A.70011 and $57,527.93 to Police Department account number 001.PD01A.70011 to facilitate grant expenditures.

This grant will not require matching funds however, the City will be required to provide the cost of local sales tax (1%), which will be a maximum of $6,216.43 for the Fire Department and $4,746.05 for the Police Department.  Funding for local sales tax for the Police Department was approved as part of the fiscal year 2003-04 budget.  The Fire Department will use funds carried over for this purpose from FY 2002-2003 in account 001.FD02A.62300.1004.

The grant provides for one-time funding for specialized first responder equipment.  There will be no recurring costs for the Police Department.  Personal protective equipment will only need to be replaced if used, and we will look to future grant funding if replacements are necessary.  The total recurring costs for the Fire Department are a maximum of $75,750 over 15 years, which would start in fiscal year 2004-05.  These are estimated at:

• 2 light boxes, which are light sets for nighttime operations/security, CBRNE logistical support equipment-$50 per year ($25 each) for maintenance, 10-15 life years (FY 2004/2005 to possibly FY 2018/2019)

• EZ-UP shower system, which is a decontamination system for individual and mass application with environmental controls, water hating system, showers, lighting, and transportation (trailer)-$50 per year for maintenance, 5-10 life years (FY 2004/2005 to possibly FY 2013/2014)

• Hand cart, which is associated with decontamination equipment-$25 per year for maintenance, 5-10 life years (FY 2004/2005 to possibly FY 2013/2014)

• Chemical detection meter, which is a photo-ionization detector (PID)-$600 per year for maintenance, 5 life years (FY 2004/2005 to FY 2008/2009)

• 4 multi-gas meters, which read Oxygen (O2), Lower Explosive Level (LEL), Carbon Monoxide (CO), and Hydrogen Sulfide (H2s)-$2,000 per year ($500 each) for maintenance, 5-10 life years (FY 2004/2005 to possibly FY 2013/2014)

• Detection meter, which reads biological hazards and is a point detection system/kit -$4,500 per year for maintenance and test strips, 5 life years for the meter and 1-2 life years for the test strips (FY 2004/2005 to possibly FY 2008/2009)

• 40 radiological /nuclear personal meters-$1,000 per year ($25 each) for maintenance, 5-10 life years (FY 2004/2005 to possibly FY 2013/2014)

• 40 personal protective equipment level �B�, liquid splash resistant chemical clothing-$43.60 each, which are replaced as they are used.

• 48 level �B� splash hoods, liquid splash resistant-$1.75 each, which are replaced as they are used.

• Air cart, which is an air-line system with a 15-minute escape Self Contained Breathing Apparatus (SCBA)-$200 per year for maintenance, 10 life years (FY 2004/2005 to FY 2013/2014)

• 6 200� air hoses for the air cart, which is an air-line system with a 15-minute escape Self Contained Breathing Apparatus (SCBA)-$500 per year for maintenance, 5 life years (FY 2004/2005 to FY 2008/2009)

• Air cart for USAR, which is an air-line system with a 15-minute escape Self Contained Breathing Apparatus (SCBA)-$200 per year for maintenance, 10 life years (FY 2004/2005 to FY 2013/2014)

• 70 WMD filters for adapters for Survivair masks, which are tight-fitting/full face piece/negative pressure/air purifying respirators-$2,450 ($35 each, which are replaced as they are used), 3-5 life years (FY 2004/2005 to possibly FY 2008/2009)

• 4 Tyvek splash suits, which are liquid chemical splash resistant clothing-$175 for 25 suits, which will be replaced after they are used.

It will take approximately thirty days for the State to send the check for reimbursement to Los Angeles County.  It will then take approximately thirty days for the County to send the check for reimbursement to the City.  We will maximize the grant funds to ensure that the Fire and Police Departments are better prepared to respond to a terrorism event.

RECOMMENDATION:

Staff recommends City Council adoption of a proposed resolution entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURBANK AUTHORIZING THE ACCEPTANCE OF A $132,878.55 FY 03-PART 1 STATE HOMELAND SECRUTITY GRANT PROGRAM AND AMENDING THE FISCAL YEAR 2003-04 BUDGET, BY APPROPRIATING FUNDS

go to the top