PURPOSE

The purpose of this report is to request the Council to make an appointment from the qualified applicants for one vacancy of an unexpired term ending on June 1, 2004 on the Traffic and Transportation Committee. 

BACKGROUND

At the July 15, 2003 meeting, the Council appointed members to the Youth Endowment Services Fund Advisory Committee and Planning Board to fill unexpired term vacancies ending June 1, 2005. At that meeting, Mr. Daniel Humfreville, a member of the Traffic and Transportation (T&T) Committee, was appointed to the Planning Board. Following Mr. Humfreville�s resignation from the T&T Committee, the City Clerk�s office began advertising for this vacancy with the issuance of a press release on August 6, 2003. Notice was also placed on the City�s web site, the Channel 6 Scroll, and announcements made at Council meetings. The deadline to submit applications for the vacancy was Friday, August 29, 2003.

It should be noted that all Board, Commission, and Committee members serve without compensation from the City and no person shall serve on more than one Board, Commission, or Committee (established by the Burbank Municipal Code) at the same time. In addition, any person appointed to be a member of a Board, Commission, or Committee must be an elector of, and actually reside in, the City of Burbank.

PROCEDURE FOR VOTING

RANDOM DRAWING OF BOARDS/COMMISSIONS/COMMITTEES AND THE APPLICANTS:

The City Clerk's office conducted a random drawing to select the order that the applicants will appear on the voting sheets.

VOTING PROCESS:

The Council votes based on the number of vacancies on the Board, Commission, or Committee. For example, if there are three vacancies on the Board, each Council Member is allowed three votes. Then, the applicants receiving a majority of the votes in the first round move into the second round. The process continues for as many rounds as are necessary to attain the correct number of applicants to fill the vacancies.

It is important to point out that even though each Council Member is allowed a certain number of votes, that does not obligate each Council Member to vote that specified number of times.

This process is based on past practice. The Council could make any desired changes to the process.  If changes should be requested, staff would recommend that the process be clarified prior to any voting.

TRAFFIC AND TRANSPORTATION COMMITTEE

The Traffic and Transportation Committee consists of ten members, with five members appointed by the Council and the remaining five members appointed as follows: one representative each from the City Manager's Office, Public Works Department, Police Department, Community Development Department and the Superintendent of the Burbank Unified School District. There is currently one vacancy on this Committee for an unexpired term ending June 1, 2004, created by the resignation of Board Member Daniel Humfreville who was appointed to the Planning Board. Applications were received from the following interested individuals: 

One Vacancy

1.      William Thomas Stevens

2.      Brian Anthony Malone

3.      Larry Wayne Cutler

RECOMMENDATION:

Staff recommends the Council consider making the appropriate appointment to the Traffic and Transportation Committee or give staff direction as desired.

Margarita Campos

City Clerk

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