urpose:

Purpose: 

To request City Council approval of contract documents and award of a construction contract for Bid Schedule No. 1148, Stormwater Improvement Project, Burbank Landfill No. 3.

Background:

The Burbank Landfill No. 3 is a Class III, non-hazardous waste landfill located within an unnamed canyon in the northern portion of the City.  The landfill is regulated under a several permits issued by the California Regional Water Quality Control Board, the California Integrated Waste Management Board, the South Coast Air Quality Management Board, and the County of Los Angeles Department of Health Services.  The landfill also operates under Conditional Use Permit No. 2000-16, approved by the City of Burbank Planning Board Resolution No. 2802 on November 13, 2000.

During heavy rains in February 2003, the landfill�s perimeter drainage pipes were damaged when excessive soil material sloughed off the hillside and filled and dislodged the pipes.  These pipes must be replaced in order to remain in compliance with the operating permits.  The proposed project will re-align the pipes and provide additional upslope erosion protection to prevent future damage. 

Analysis
 

On August 26, 2003, six contractors submitted responsive bids for this bid schedule, ranging from $373,373.00 to $550,900.00, as shown on Exhibit A.  A seventh contractor submitted a bid for $449,963.00 that was considered non-responsive because the bidder did not use the revised proposal page.

Union Engineering Company, Inc. (Union Engineering) of Ventura, California submitted the apparent low bid, which is approximately 19.7% below the engineer�s estimate of $465,000. Staff contacted the State of California Contractor�s State License Board and has found Union Engineering�s license to be current, active, and in good standing.  Staff also contacted several references, which provided confirmation that Union Engineering had satisfactorily completed their projects.

Construction of this project is planned to occur between September and October 2003 in advance of the next rainy season. An environmental review categorized this project as categorically exempt under CEQA Section 15301(d).

Fiscal Impact:

Sufficient funding for this project is available in Account No. 498.PW31B.62170.  The cost of this project was included in the Refuse Fund�s five-year financial forecast and will not cause a rate increase. 

Recommendation:

Staff recommends that the City Council adopt the proposed resolution approving the contract documents and awarding a construction contract to Union Engineering Company, Inc. for Bid Schedule No. 1148, Stormwater Improvement Project, Burbank Landfill No. 3.

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