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Council Agenda - City of BurbankTuesday, July 15, 2003Agenda Item - 12 |
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PURPOSE
The purpose of this report is to request the Council to make appointments from the qualified applicants for one vacancy of an unexpired term ending on June 1, 2005 on the Planning Board, and one vacancy of an unexpired term ending on June 1, 2005 on the Youth Endowment Services (YES) Fund Advisory Committee.
BACKGROUND
At the May 27, 2003 Council meeting, the Council appointed members to various Boards, Commissions and Committees to fill vacancies that would be created by terms expiring June 1, 2003. The Council directed staff to continue advertising for a vacancy on the Planning Board following the resignation of one of its members, as well as for members to a Charter Review Committee. The May 27, 2003 appointments also included the appointment of Mr. Mitchell Thomas to the Planning Board, who was currently serving on the YES Committee. The Burbank Municipal Code (BMC) specifies that if any current Board, Commission, or Committee member whose term is not due to expire is appointed to a different Board, Commission, or Committee, that member must resign their current position before being installed to the new Board, Commission, or Committee. Following Mr. Thomas� resignation from the YES Committee, the City Clerk�s office began advertising for this vacancy as well with the issuance of a press release on May 29 and June 11, 2003. Notice was also placed on the City�s web site, the Channel 6 scroll, and announcements made at Council meetings. The deadline to submit applications for both vacancies was Friday, June 27, 2003. In addition, a new press release was issued for the Charter Review Committee but no new applications have been received to date. It should be noted that all Board, Commission, and Committee members serve without compensation from the City and no person shall serve on more than one Board, Commission, or Committee (established by the Burbank Municipal Code) at the same time. In addition, any person appointed to be a member of a Board, Commission, or Committee must be an elector of, and actually reside in, the City of Burbank.
PROCEDURE FOR VOTING
RANDOM DRAWING OF BOARDS/COMMISSIONS/COMMITTEES AND THE APPLICANTS:
The City Clerk's office conducted a random drawing to select the order that the Board and Committee would be placed on the agenda for Council voting. In addition, a random drawing was conducted to select the order the applicants will appear on the voting sheets.
VOTING PROCESS:
The Council votes based on the number of vacancies on the Board, Commission, or Committee. For example, if there are three vacancies on the Board, each Council Member is allowed three votes. Then, the applicants receiving a majority of the votes in the first round move into the second round. The process continues for as many rounds as are necessary to attain the correct number of applicants to fill the vacancies.
It is important to point out that even though each Council Member is allowed a certain number of votes, that does not obligate each Council Member to vote that specified number of times.
This process is based on past practice. The Council could certainly make any desired changes to the process. If changes should be requested, staff would recommend that the process be clarified prior to any voting.
VACANCIES BY BOARD/COMMISSION/COMMITTEE
Following is the random order of the Board and Committee as well as the applicants, and the order in which the Council will be asked to vote:
Youth Endowment Services Fund Advisory Committee
The Youth Endowment Services Fund Advisory Committee consists of seven members. There is currently one vacancy on this Committee for an unexpired term ending June 1, 2005, created by the resignation of Board Member Mitchell Thomas who was appointed to the Planning Board. Applications were received from the following interested individuals:
One Vacancy
1. Diana Marie Encarnacion 2. Lori Tubert 3. Julie A. De Boever
Planning Board
The Planning Board consists of five members. There is currently one vacancy for an unexpired term ending June 1, 2005 created by the resignation of Board Member Carolyn Berlin, effective May 31, 2003. Burbank Municipal Code Section 2-403 requires the unexpired term be filled within 90 days from the effective date of resignation. Applications were received from the following interested individuals:
One Vacancy
1. Theodore Xavier Garcia 2. Norman Arthur Furman 3. Daniel Davis Humfreville
RECOMMENDATION:
Staff recommends the Council consider making the appropriate appointments to the Planning Board and the Youth Endowment Services (YES) Fund Advisory Committee or give staff direction as desired. In addition, staff requests direction regarding the Charter Review Committee.
Margarita Campos City Clerk
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