To obtain City Council approval for a Professional Service Agreement between the City of Burbank and Clifford Development Group, Inc.

BACKGROUND

Mr. Rich Inga, Deputy City Manager � Capital Projects, provided capital project management services for several City capital projects until his retirement in December 2000. Following his retirement, the management responsibility for capital projects was transferred to the Public Works Department.

Public Work�s staff subsequently recommended the firm of Clifford Development Group, Inc. (CDG Inc.), headed by its president, Mr. Phillip Clifford, based on its project management experience to fill the void left by Mr. Inga. Mr. Clifford�s assignment prior to offering professional services to the City of Burbank was Senior Construction Manager for Walt Disney�s ABC Headquarters building in Burbank. Based on Mr. Clifford�s specific and varied project experience, diverse educational background, and qualifications CDG, Inc. was asked to manage the delivery of future capital projects for the City.

Consequently, the City Council adopted a resolution on February 27, 2001 to retain CDG, Inc. for capital project management services for the new Buena Vista Branch Library, the Development & Community Services Building, and the Chandler Access Way projects. The City Council adopted a subsequent resolution on October 2, 2001 to retain CDG, Inc. for project and construction management services for the Buena Vista Branch Library and the Chandler Access Way projects only.

As of this date, CDG, Inc. successfully completed the Buena Vista Branch Library project, is currently engaged in several other highly visible and important capital projects that remain on track, and continues to meet City�s expectations in delivering its capital projects.

In light of pending budgetary challenges, retaining CDG, Inc. provides the City with an on-going and flexible opportunity to acquire capital project management services while maintaining the ability to address possible workload fluctuations within the Public Works Department. An example of the benefits proffered and realized by this strategy was the City�s substitution of the Chandler Access Way project that was substantially delayed by outside governing authorities with two recently identified capital projects, the DeBell Clubhouse Replacement Project and the South San Fernando Park Project. The PSA retains the flexibility for the City to terminate or suspend the professional services with CDG, Inc. should the workload significantly diminish.

SCHEDULE

Staff considers the continuity of CDG, Inc.�s project and construction management services important for the timely and successful completion of on-going capital improvement projects. Professional services would be rendered from January 22, 2003 through February 29, 2004. The completion date for the subject PSA coincides with completion of CDG Inc.�s on-going PSA for project management services.

FISCAL IMPACT

A maximum not-to-exceed fee of $134,000 includes $3,400 for project related reimbursable expenses and represents no increase to the $9,800 monthly service fee established in the original PSA. Funding for this PSA is available for each projects listed below. Other capital projects that have not been identified at this time may also be included under CDG�s auspices.

• DCSB Project (10%) � 370.CP01A.70019.0000.11915
• South San Fernando Park Project (45%) - 370-CP01A.70005.0000.13504
• DeBell Clubhouse Replacement Project (40%) � 495.PR27A.15022.0000.13635
• City Hall Tenant Improvements Project (5%) � 370-CP01A.70019.0000.13723

Staff recommends City Council approval of the Professional Services Agreement (PSA) between the City of Burbank and Clifford Development Group, Inc. to provide project and construction management services for the Development & Community Services, South San Fernando Park, DeBell Clubhouse Replacement, and City Hall Improvement Projects and to authorize execution of the PSA.

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