COUNCIL AGENDA - CITY OF BURBANK

TUESDAY, MAY 6, 2003
5:00 P.M.
CITY COUNCIL CHAMBER � 275 EAST OLIVE AVENUE

 

This agenda contains a summary of each item of business which the Council may discuss or act on at this meeting.  The complete staff report and all other written documentation relating to each item on this agenda are on file in the office of the City Clerk and the reference desks at the three libraries and are available for public inspection and review. If you have any question about any matter on the agenda, please call the office of the City Clerk at (818) 238-5851.  This facility is disabled accessible.  Auxiliary aids and services are available for individuals with speech, vision or hearing impairments (48 hour notice is required).  Please contact the ADA Coordinator at (818) 238-5021 voice or (818) 238-5035 TDD with questions or concerns.

 

 

CLOSED SESSION ORAL COMMUNICATIONS IN COUNCIL CHAMBER:

Comments by the public on Closed Session items only.  These comments will be limited to three minutes.

 

For this segment, a PINK card must be completed and presented to the City Clerk.

 

 

CLOSED SESSION IN CITY HALL BASEMENT LUNCH ROOM/CONFERENCE ROOM:

 

a.      Conference with Legal Counsel � Existing Litigation:

         Pursuant to Govt. Code �54956.9(a)

         Name of Case:  Theresa Karam v. City of Burbank.

         Case No.:  U.S.C.A 02-56220

         Brief description and nature of case:  Alleged civil rights violation.

 

b.      Conference with Legal Counsel � Anticipated Litigation (City as possible plaintiff):

         Pursuant to Govt. Code �54956.9(c)

         Number of potential case(s):  1

 

c.      Conference with Legal Counsel � Anticipated Litigation (City as potential defendant):

         Pursuant to Govt. Code �54956.9(b)(1)

         Number of potential case(s):  1

 

d.      Conference with Labor Negotiator:

         Pursuant to Govt. Code �54957.6

         Name of the Agency Negotiator:  Management Services Director/John Nicoll

         Name of Organization Representing Employee:  Represented: Burbank Firefighters Association and Burbank

         Firefighters Chief Officers Unit.

         Summary of Labor Issues to be Negotiated:  Current Contracts and Retirement Issues.

 

When the Council reconvenes in open session, the Council may make any required disclosures regarding actions taken in Closed Session or adopt any appropriate resolutions concerning these matters.

 


 

                                                                      6:30 P.M.

 

 

INVOCATION:                       Reverend Tania Kleiman, Olive Branch Ministries.

                                               The Courts have concluded that sectarian prayer as part of City Council meetings is not permitted

                                               under the Constitution.

 

FLAG SALUTE:

 

ROLL CALL:

 

 

ANNOUNCEMENT:             WEDNESDAY NIGHT PRIME TIME PROGRAMS.

 

ANNOUNCEMENT:             BOARDS AND COMMISSIONS VACANCIES.

 

PRESENTATION:                RECOGNITION OF THE BURBANK TRANSPORTATION MANAGEMENT ORGANIZATION FOR A

                                               DONATION TO THE GOT WHEELS PROGRAM.

 

RECOGNITION:                   PARK, RECREATION AND COMMUNITY SERVICES YOUTH BASKETBALL TEAM

                                               RECOGNITION.

 

PROCLAMATION:               OLDER AMERICANS MONTH.

 

 

COUNCIL COMMENTS: (Including reporting on Council Committee Assignments)

 

INTRODUCTION OF ADDITIONAL AGENDA ITEMS:

At this time additional items to be considered at this meeting may be introduced.  As a general rule, the Council may not take action on any item which does not appear on this agenda.  However, the Council may act if an emergency situation exists or if the Council finds that a need to take action arose subsequent to the posting of the agenda.  Govt. Code �54954.2(b).

 

 

REPORTING ON CLOSED SESSION:

 

 

AIRPORT AUTHORITY MEETING REPORT:

 

1.      AIRPORT AUTHORITY COMMISSIONER REPORT:

 

At the request of the Burbank representatives to the Airport Authority, an oral report will be made to the City Council following each meeting of the Authority.

 

The main focus of this report will be issues which were on the Airport Authority meeting agenda of May 5, 2003.  Other Airport related issues may also be discussed during this presentation.

 

Recommendation:

 

Receive report.

 

 

FIRST PERIOD OF ORAL COMMUNICATIONS:  (One minute on any matter concerning City Business.)

 

There are four segments of Oral Communications during the Council Meeting.  The first precedes the Closed Session items, the second and third segments precede the main part of the City Council�s business (but follow announcements and public hearings), and the fourth is at the end of the meeting following all other City business.

 

Closed Session.  During this period of oral communications, the public may comment only on items listed on the Closed Session Agenda(s).  A PINK card must be completed and presented to the City Clerk.  Comments will be limited to three minutes.

 

First Period of Oral Communications.  During this period of Oral Communications, the public may comment on any matter concerning City Business.  A BLUE card must be completed and presented to the City Clerk.  NOTE:  Any person speaking during this segment may not speak during the third period of Oral Communications. Comments will be limited to one minute.

 

Second Period of Oral Communications.  This segment of Oral Communications immediately follows the first period, but is limited to comments on agenda items for this meeting. For this segment, a YELLOW card must be completed and presented to the City Clerk. Comments will be limited to four minutes.

 

Third Period of Oral Communications.  This segment of oral communications follows the conclusion of agenda items at the end of the meeting.  The public may comment at this time on any matter concerning City Business.  NOTE:  Any member of the public speaking at the First Period of Oral Communications may not speak during this segment.  For this segment, a GREEN card must be completed and presented to the City Clerk.  Comments will be limited to three minutes.

 

City Business.  City business is defined as any matter that is under the jurisdiction of the City Council.  Although other topics may be of interest to some people, if those topics are not under City Council jurisdiction, they are not City business and may not be discussed during Oral Communications.

 

Videotapes/Audiotapes.  Videotapes or audiotapes may be presented by any member of the public at any period of Oral Communications or at any public hearing.  Such tapes may not exceed the time limit of the applicable Oral Communications period or any public comment period during a public hearing.  The playing time for the tape shall be counted as part of the allowed speaking time of that member of the public during that period.

 

Videotapes must be delivered to the Public Information Office by no later than 10:00 a.m. on the morning of the Council meeting in a format compatible with the City�s video equipment.  Neither videotapes nor audiotapes will be reviewed for content or edited by the City prior to the meeting, but it is suggested that the tapes not include material that is slanderous, pornographic, demeaning to any person or group of people, an invasion of privacy of any person, or inclusive of material covered by copyright.

 

Printed on the videocassette cover should be the name of the speaker, the period of oral communication the tape is to be played, and the total running time of the segment.  The Public Information Office is not responsible for �cueing up� tapes, rewinding tapes, or fast forwarding tapes.  To prevent errors, there should be ten seconds of blank tape at the beginning and end of the segment to be played.  Additionally, the speaker should provide the first sentence on the tape as the �in cue� and the last sentence as the �out cue�.

 

As with all Oral Communications, videotapes and audiotapes are limited to the subject matter jurisdiction of the City and may be declared out of order by the Mayor.

 

Disruptive Conduct.  The Council requests that you observe the order and decorum of our Council Chamber by turning off or setting to vibrate all cellular telephones and pagers, and that you refrain from making personal, impertinent, or slanderous remarks.  Boisterous and disruptive behavior while the Council is in session, and the display of signs in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting, is a violation of our Municipal Code and any person who engages in such conduct can be ordered to leave the Council Chamber by the Mayor.

 

Once an individual is requested to leave the Council Chamber by the Mayor, that individual may not return to the Council Chamber for the remainder of the meeting.  BMC �2-216(b).

 

Individuals standing in the Council Chamber will be required to take a seat.  Also, no materials shall be placed in the aisles in order to keep the aisles open and passable.  BMC �2-217(b).

 

Your participation in City Council meetings is welcome and your courtesy will be appreciated.

 

 

COUNCIL AND STAFF RESPONSE TO FIRST PERIOD OF ORAL COMMUNICATIONS:

 

 

SECOND PERIOD OF ORAL COMMUNICATIONS:  (Four minutes on Agenda items only.)

 

 

COUNCIL AND STAFF RESPONSE TO SECOND PERIOD OF ORAL COMMUNICATIONS:

 

 

REPORTS TO COUNCIL:

 

2.      SELECTING A COUNCIL DELEGATE TO ATTEND A SPECIAL LEAGUE OF CALIFORNIA CITIES MEMBERSHIP MEETING IN SACRAMENTO ON MAY 15, 2003:

 

The purpose of this report is provide information to the Council to consider selecting  a delegate to attend a special League of California Cities (League) Membership Meeting, on May 15, 2003, for the purpose of voting on a resolution and various proposals prepared by the League Board of Directors concerning the State budget and State-local fiscal reform. 

 

The League has called a special Membership Meeting in Sacramento on May 15, 2003 as an opportunity to discuss a proposal to balance the State budget as well as protect local revenues.  The League is currently drafting a resolution that will be presented to the membership and is expected to consist of a set of principles for balancing the State budget and reforming the fiscal system.  The Legislature could incorporate these principles into legislation or the budget bill, and submit elements requiring constitutional amendment for voter approval at a special ballot measure election, possibly this fall.  Alternatively, if the Legislature declines to act on it, the proposal, in part or in total, could be placed on a statewide ballot via an initiative, with the League and others as sponsors.

 

With the City of Burbank facing the dramatic impacts of the State�s fiscal crisis and initiating policy discussions about reducing services and staffing levels, it is important that the City remain informed about actions taken by the California Legislature, the League, and other groups that could potentially impact local governments.  If the Council chooses to provide input and/or vote on any of the proposals or resolutions presented at the special May 15th meeting, a delegate from among its members should be in attendance. 

 

There is no fiscal impact to this action.  Costs for attending the meeting, as well as travel costs incurred, will be absorbed in the Fiscal Year 2002-03 adopted Council budget. 

 

Recommendation:

 

It is staff�s recommendation that the Council initiate discussion regarding whether to send a delegate from among its membership to attend the special League of California Cities Membership Meeting in Sacramento on May 15, 2003.  Should the Council select to send a delegate, the current League liaison or another Council Member should be selected to attend this meeting.

 

 

3.     FISCAL YEAR 2003-04 BUDGET STUDY SESSIONS FOR THE CITY TREASURER�S OFFICE, CITY CLERK�S OFFICE, INFORMATION TECHNOLOGY DEPARTMENT, LIBRARY SERVICES DEPARTMENT, POLICE DEPARTMENT, FIRE DEPARTMENT, COMMUNITY DEVELOPMENT DEPARTMENT, FINANCIAL SERVICES DEPARTMENT, AND PARK, RECREATION & COMMUNITY SERVICES DEPARTMENT:

 

Pursuant to Council direction at the April 9, 2003 Budget Study Session, staff has prepared a schedule for the Fiscal Year (FY) 2003-04 Budget Study Sessions to be held on Tuesday nights.  This integration of the Study Sessions into the regular Council meetings has been accomplished by setting two Tuesday nights aside to focus on the budget, leaving two other Tuesday nights to address other City business. The Budget Study Sessions will be held on May 6 and May 20, 2003.  An additional night has been set aside on Thursday, May 22, 2003 to allow for more quality time for the Council to discuss the budget and any outstanding issues prior to approval in June 2003. 

 

The following is the Budget Study Session schedule:

 

BUDGET STUDY SESSION SCHEDULE:

May 6, 2003

May 20, 2003

May 22, 2003

Introduction

 

Public Works Department

Golden State Subordinated Debt

City Treasurer�s Office

 

Burbank Water and Power

ERP Needs Assessment & Recommendations

City Clerk�s Office

Management Services  

Overflow Items

Information Technology Department

 

City Attorney�s Office

 

Final Decision Making

Library Services Department

City Council Office

 

Police Department

City Manager�s Office

 

Fire Department

 

 

Community Development Department

 

 

Financial Services Department

 

 

Park, Recreation & Community Services Department

 

 

 

The FY 2003-04 Budget Study Sessions will provide a more streamlined approach to a voluminous document.  The May 6, 2003 meeting will incorporate a Budget Overview, focusing on the General Fund status, followed by each department presenting key components and changes to the prior year�s budget.  This includes proposed budget reductions, proposed fee changes, and any new positions or upgrades, and materials, supplies and services exceptions.

 

The inclusion of the Budget Study Sessions into Tuesday night Council meetings afforded budget staff with an opportunity to re-think the budget presentation format.  As a result, it was determined that the presentation of the Work Program highlights and performance indicators, which were previously included in the departmental budget presentations, would be handled separately and presented to the Council at a future meeting.  This is similar to what was done during last year�s budget process, and it was seemingly successful.  It is staff�s belief that this change in the schedule will provide the Council and staff with ample time to review the Proposed Budget, particularly in light of the significant reductions that are being proposed, while maintaining focus and attention on future year goals and staff�s performance in meeting those established goals.

 

Recommendation:

 

Staff recommends that the Council review the proposed budget materials and direct staff to incorporate any necessary changes into the June 10, 2003 Public Hearing report.

 

 

THIRD PERIOD OF ORAL COMMUNICATIONS:  (Three minutes on any matter concerning the business of the City.)

 

This is the time for the Third Period of Oral Communications.  Each speaker will be allowed a maximum of THREE minutes and may speak on any matter concerning the business of the City.  However, any speaker that spoke during the First Period of Oral Communications may not speak during the Third Period of Oral Communications.

 

For this segment, a GREEN card must be completed, indicating the matter to be discussed, and presented to the City Clerk.

 

COUNCIL AND STAFF RESPONSE TO THE THIRD PERIOD OF ORAL COMMUNICATIONS:

 

 

ADJOURNMENT.

 

For a copy of the agenda and related staff reports,

please visit the

City of Burbank�s Web Site:

www.ci.burbank.ca.us

 

 

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